Field Office Manager

Description

• Maintain office standards and ensure compliance with office procedures
• Maintain office organization, equipment, and supplies
• Manage and coordinate the onboarding of craft labor
• Supports and oversees recruiting for craft labor
• Assist with setting up project meetings
• Review, approve, and process purchase orders and invoices
• Assist the North American Regional Headquarters (NARHQ) accounting team with monitoring subcontractor billings, lien releases, and insurance certificates
• Handle petty cash requests and accounting
• Oversees day-to-day operations of the field office
• Manage office accounts, including deliveries and vehicle registration
• Ensure all site visitors are adequately trained, have the required PPE, and are escorted to access the project site
• Manage (scan) delivery tickets, sort, and match with PO and Invoices
• Manage the onboarding of subcontractors and vendors
• Use Procore or a similar document control system to manage documents related to all the above
• Assist the North American Civil Group (NACG) and project management team with monthly project pay applications and subcontractor billings
• Process and ensure accuracy of incoming A/P invoices for subcontractors and vendors
• Process weekly field payroll using payroll software

Requirements

OBAYASHI CORPORATION is seeking a qualified candidate with experience in heavy civil construction projects and office administration. The Field Office Manager acts as project administrator for the project and office manager for the local site office. The position reports to the Project Manager and is responsible for field office management, field staff recruiting and onboarding, field payroll timecard processing, accounting administration, certified payroll compliance reporting, and other administration tasks as necessary. This is an immediate full-time position based at our office in Manchester, NH.

• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook)
• General understanding of payroll processes and principles
• Reliable transportation to and from work.
• 5+ years of construction project administration experience
• Experience with job-level A/P processing
• Experience with a relevant project document control system (Procore preferred)
• Strong leadership and problem-solving skills
• Relevant IT systems experience
• Excellent organizational and time management skills
• Recruiting and onboarding experience
• Certified payroll is highly preferred
• Strong interpersonal skills and the ability to work well in a team environment
• Experience with relevant ERP and/or project management applications (Viewpoint preferred)
• Strong oral and written communication skills required

Benefits

Employee benefits are 100% covered by Obayashi and family coverage is covered at 80%.

• Paid Sick Leave
• Dependent Care
• Vision Insurance
• Paid Time Off
• Employee Assistance Program
• Health Savings Account
• Life Insurance & Disability Insurance
• Medical PPO Plan
• Dental DPO Plan
• Paid Holidays
• 401K Matching
• Flexible Spending Account

Training + Development

Interview process

Visa Sponsorship

Security clearance