Senior Local Office Administrator

Description

• Act as the liaison with IT on computer replacements, asset inventory, and recycling old computers.
• Facilitate the annual budget request process for regional fleet ordering. Suggest improvements where appropriate.
• Engage in various fleet management administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
• Review key local office fleet management cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance to suggest improvements where appropriate.
• Provide administrative support to development and maintain marketing materials including formatting presentations & proposals.
• Oversee the efficient and effective operations of the office by organizing and performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
• Resolve general office related questions including matters such as timesheets. Create and/or update documents and processes to answer frequently asked questions.
• Be responsible for maintaining quality standards on all projects.
• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
• Support project managers on the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Promote local office efficiency and effectiveness related to the vehicle/equipment telematics program administration through activities such as basic device equipment research and engagement during routine trainings.
• Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
• Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys. Suggest and facilitate local office events and activities supporting increased engagement.

Requirements

• High school diploma or equivalent.
• Valid driver’s license with acceptable violation history.
• Minimum 5 years’ relevant large local office administration and fleet management support experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance