Executive Assistant

Description

• Support of real estate portfolio management. Works with accounting team to manage internal and external leases, schedules and administrative tasks.
• Manage the corporate petty cash fund and ensure accurate recordkeeping.
• Partner with the President to plan, order, and distribute promotional materials that enhance company visibility and promote employee engagement.
• Oversee property management of the Nashville corporate and branch campus including managing maintenance of front office equipment and facilities, coordinating with service vendors for security, janitorial, HVAC, plumbing, and electrical needs.
• Supervise and support the Receptionist, stepping in as needed to maintain smooth front-office operations.
• Provide comprehensive administrative support for the CEO, President, and leadership team, ensuring seamless daily operations.
• Organize company annual meetings, training meetings and Board meetings, including agenda management, hotel selection, travel planning, meals, and entertainment.
• Support the President with expense report processing and related administrative tasks.
• Coordinate company events such as volunteer activities, employee luncheons, and the annual employee outings.
• Assist in the planning and execution of bimonthly leadership meetings and other key corporate gatherings. Support work with internal and external consultants on key initiatives such as strategic planning and project management.
• Plan and manage travel arrangements for corporate personnel, ensuring efficient and cost-effective logistics.

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Minimum 3 years of experience as an Administrative or Executive Assistant in a corporate environment.
• Ability to work independently and collaboratively, supporting a fast-paced, team-oriented environment.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Detail-oriented with excellent follow-through and a proactive, problem-solving mindset.
• Strong interpersonal and communication skills, demonstrating tact, professionalism, and confidentiality.

Benefits

• Annual 401k profit sharing potential after one year of employment
• Complete benefits package including medical/dental/vision
• 401k with company match
• Paid Holidays, vacation and sick time
• A competitive compensation package
• Annual Bonus potential after 1 year of employment

Training + Development

Interview process

Visa Sponsorship

Security clearance