Facilities Administrator - Surrey, BC

Description

• Operation and maintenance of buildings and equipment (including district heating and cooling);
• Support the development and upkeep of operational manuals, plans, and internal procedures
• Liaise with the finance department to facilitate budget tracking and reconciliation
• Monitor office-related budgets under supervision, ensuring cost-efficiency
• Serve as a liaison between the facilities department and other teams
• Schedule, coordinate, and prepare materials for departmental and cross-functional meetings
• Procure office materials, equipment, and supplies as needed
• Manage telephone, email, and in-person queries promptly and courteously
• Provide full administrative support including drafting correspondence, reports, and presentations
• Act as a professional first point of contact for all internal and external enquiries
• Assist the facilities team in compiling data and preparing reports, returns, and computerized records
• Attend meetings when required and produce accurate and timely minutes
• Support in drafting, updating, and maintaining departmental documentation related to:
• Organize and maintain both digital and physical filing systems to ensure easy and secure access to documents
• Maintain accurate inventory records and conduct regular stock checks

Requirements

• Strong organizational and time-management abilities
• Confidence working with budgets, records, and cross-departmental collaboration
• Is authorized to work in Canada and has resided in Canada for 5 + years.
• Excellent written and verbal communication
• Knowledge of H&S and compliance procedures (an asset, not required)
• High attention to detail and accuracy
• Building automation and systems;
• Energy efficiency solutions and execution of decarbonization roadmaps;
• Proficiency in Microsoft Office and digital filing systems

Benefits

• Integrated Asset and facilities management;

Training + Development

Interview process

Visa Sponsorship

Security clearance