Purchasing Administrator

Description

The Purchasing Coordinator will set up new vendors, obtain COIs and W9s, establish payment terms, and negotiate pricing as needed. They will obtain quotes, purchase materials following guidelines, create purchase orders with job numbers and cost codes, and manage tax status documentation. The role also involves coordinating changes with management, maintaining vendor relationships, communicating with project managers, and updating purchase orders as required.

• Set up new vendors, obtain COI and W9, and establish payment terms.
• Negotiate vendor pricing as requested by management or project managers.
• Obtain vendor quotes and purchase materials following established guidelines.
• Initiate purchase orders with job numbers and cost codes.
• Determine tax status and provide tax‑exempt certifications to vendors.
• Coordinate vendor PO changes with management, including indemnity clauses and contract language.
• Follow up to receive fully executed purchase orders.
• Maintain and build relationships with vendors.
• Communicate regularly with project managers to anticipate project needs.
• Collaborate with the Purchasing team and amend purchase orders for date or dollar amount changes.

Requirements

JR Vinagro is looking for a full time Purchasing Coordinator to join our team. This position requires initiative, attention to detail, organization, the ability to learn quickly, and a strong capability to manage relationships with people across all levels.

Candidates should have a high school diploma or GED (associate’s degree preferred) and 1‑3 years of purchasing experience, preferably in construction. Strong verbal, written, and data entry skills, as well as proficiency in Microsoft Office, are required. JR Vinagro is an equal opportunity employer.

• High school diploma or GED required; associate’s degree preferred.
• 1‑3 years of purchasing experience; construction industry experience a plus.
• Excellent grammar, verbal, written, and data entry skills.
• Proficient in Microsoft Office (Outlook, Word, Excel).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance