Business Support Associate
Employer undisclosedRole managed by a recruiter
Provide executive admin support and operational coordination for leadership in energy sector.
2 days ago ago
Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Part Time
Aberdeen, Scotland, United Kingdom
Office Full-Time
Role
What you would be doing
calendar management
travel coordination
data reporting
stakeholder liaison
document management
event coordination
- Coordinate communications and ensure timely responses to queries and requests.
- Support travel arrangements and expense reporting.
- Governance & Compliance: Support adherence to internal governance processes and policies.
- Stakeholder Engagement: Liaise with internal and external stakeholders on behalf of the leadership team.
- Operational Coordination: Assist in the planning and execution of internal events, workshops, and town halls.
- Project & Initiative Support: Provide administrative support to strategic initiatives and cross-functional projects.
- Maintain internal documentation and filing systems.
- Ensure confidentiality and data protection standards are upheld.
- Prepare briefing materials, agendas, and minutes for leadership meetings.
- Support the tracking and follow-up of key actions and deliverables.
- Executive Support: Manage calendars, schedule meetings, and coordinate logistics for leadership team members.
- Assist with data gathering, reporting, and presentation preparation.
What you bring
microsoft office
sharepoint
oil & gas
admin
confidential
time management
- Ability to work independently and handle multiple priorities in a fast-paced environment.
- Proven experience in a business support, executive assistant, or administrative role.
- Ability to deal with confidential and sensitive information.
- Experience: Familiarity with the energy, oil & gas sector or large corporate environments is desirable.
- Strong organizational and time management skills with attention to detail.
- Qualifications: Proven experience in a business support or administrative role is essential.
- Familiarity with internal systems (e.g., MyTravel, SERP, SharePoint) is a plus.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Excellent communication and interpersonal skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa Sponsorship- visa sponsorship is not available.
Information not given or found
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