Studio Coordinator / Manager

Description

• Researching new leads, competitions and opportunities
• Processing expenses, preparing invoices and assisting with financial administration
• Providing HR admin support including recruitment coordination, onboarding, policies and reviews
• Attending weekly new business meetings and maintaining the new business tracker
• Preparing press releases, liaising with journalists/editors and assisting with PR opportunities
• Assisting with marketing collateral, brochures and bid materials using InDesign
• Overseeing day-to-day studio operations and maintaining an organised, professional environment
• Helping foster a positive, collaborative studio culture
• Leading weekly admin meetings, taking minutes and tracking actions
• Coordinating internal and external studio events, team activities and staff organisation
• Managing website updates, social media content and supporting wider marketing activity
• Managing shared inboxes, diary coordination, travel arrangements and general studio administration
• Supporting Health & Safety and QA processes

Requirements

This role is ideal for someone who thrives in a multifaceted position - balancing administrative duties with opportunities to support marketing initiatives, bids, communications and wider project activity. The ideal candidate will have previous experience within an architectural or design practice and an understanding of how studios operate, including familiarity with RIBA stages.

• Excellent written and verbal communication
• Understanding of architectural workflows, including RIBA stages
• Confident user of Microsoft Office 365; Adobe InDesign, Photoshop and Acrobat
• Proactive, personable, calm under pressure and comfortable working in a small creative team
• Experience as a Studio Manager, Coordinator, PA or similar role within an architectural or design studio
• High level of professionalism, accuracy and attention to detail
• Strong organisational skills with the ability to multitask and prioritise
• Experience supporting marketing, communications or business development activity (desirable)

Benefits

There is the option for this role to be full-time or 4 days per week.

• Hybrid working – three core days in the studio
• Summer day out & Christmas celebration
• Flexible working hours available upon request
• Regular staff socials and events
• Annual studio trip
• Friendly, inclusive and collaborative culture

Training + Development

Interview process

Visa Sponsorship

Security clearance