EXP Admin Assistant at Campbell Property Management in Aventura, Florida, United States | Kablio

Role

Description

call routing

file management

database processing

scheduling

fee collection

correspondence

Answer and route phone calls, take messages.
Manage office filing, faxes, and incoming emails.
Process work order requests in the association database and distribute them.
Schedule moves and events, log details, distribute notices, collect fees, and track records.
Keep association contact information and unit files up‑to‑date in the management database.
Prepare and distribute sales/lease packages, conduct background checks, review applications, collect fees, and maintain files.
Prepare and distribute architectural modification applications, review with residents/vendors, collect fees, and maintain files.
Draft and send outgoing correspondence such as notices, meeting minutes, and violation letters.
Support the property manager with delinquency and collection policies.
Manage common‑area inventory, program/de‑program access devices, issue parking decals, handle guest/rental parking, collect fees, and track records.
Organize and maintain all association files.
Maintain knowledge of association rules, regulations, and policies.

Requirements

accounts receivable

bilingual

administrative

clerical

property

We are seeking an experienced bilingual (English/Spanish) Administrative Assistant for a luxury hi-rise property in Aventura. The role provides administrative and clerical support alongside the on-site property manager. Administrative Assistants are expected to maintain professional relationships with the board of directors, unit owners, tenants, co‑workers, and vendors.

Accept and process association accounts receivable, forward to MMI for posting.

Benefits

The position is full‑time, Monday‑Friday, 9 am–5 pm, with a pay rate up to $21 per hour, dependent on experience. Applicants must reside within 30 minutes of the Aventura area.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

perform background checks on applicants using a third‑party vendor
review applications and process background checks for committee approval

Company

Overview

In 1953 William B. Campbell Sr. established Campbell Property Management; today his family continues to own and operate the oldest and most reliable property management company serving South Florida. CPM efficiently manages over 100,000 units in condominium and homeowner's associations from Pembroke Pines to Port St. Lucie. Our objectives are simple: to enable an association's Board of Directors to achieve whatever their objectives may be. It is our role to work in conjuction with the board in representing the best interests of all owners of residential units. Campbell Property Management maintains four fully staffed offices (as well as many on-site offices) and comprises of over 400 full-time employees. We can provide administrative, financial, maintenance, and janitorial services. Our sister company Complete Property Maintenance extends our capabilities to include landscape maintenance. Each and every year we oversee many major projects for our clients, including painting, roofing, landscaping, and concrete restoration. Decades of experience have built us a strong, reliable vendor network - due to the volume of business Campbell offers, they are very responsive to the needs of our customers. Our average customer has been with us for over 10 years!

Culture + Values

Environment + Sustainability

Inclusion & Diversity

Articles

Role

Description

call routing

file management

database processing

scheduling

fee collection

correspondence

Answer and route phone calls, take messages.
Manage office filing, faxes, and incoming emails.
Process work order requests in the association database and distribute them.
Schedule moves and events, log details, distribute notices, collect fees, and track records.
Keep association contact information and unit files up‑to‑date in the management database.
Prepare and distribute sales/lease packages, conduct background checks, review applications, collect fees, and maintain files.
Prepare and distribute architectural modification applications, review with residents/vendors, collect fees, and maintain files.
Draft and send outgoing correspondence such as notices, meeting minutes, and violation letters.
Support the property manager with delinquency and collection policies.
Manage common‑area inventory, program/de‑program access devices, issue parking decals, handle guest/rental parking, collect fees, and track records.
Organize and maintain all association files.
Maintain knowledge of association rules, regulations, and policies.

Requirements

accounts receivable

bilingual

administrative

clerical

property

Accept and process association accounts receivable, forward to MMI for posting.

Benefits

The position is full‑time, Monday‑Friday, 9 am–5 pm, with a pay rate up to $21 per hour, dependent on experience. Applicants must reside within 30 minutes of the Aventura area.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

perform background checks on applicants using a third‑party vendor
review applications and process background checks for committee approval