Document Control Specialist II

Overview

Coordinate, track, and manage project documents using Procore and Oracle Unifier.

Key Responsibilities

• procore
• oracle unifier
• version control
• document tracking
• file management
• training

Tasks

The Document Control Specialist II is responsible for coordinating, tracking, distributing, and managing project documentation throughout the project lifecycle. This position plays a key role in ensuring all project documents are accurate, current, and properly stored in accordance with company and contractual requirements. The ideal candidate has hands-on experience with Procore, Oracle Unifier, and document management within the Heavy Civil Construction industry. -Identify opportunities to improve document control processes and implement best practices. -Train and support project team members on document control procedures and software usage. -Maintains and updates the document tracking and production systems for all forms of documentation (drawings, specifications, submittals, contracts, etc.). -Coordinates with project teams, engineers, subcontractors, and clients to ensure document edits, approvals, and submissions are completed accurately and within required deadlines. -Implements and maintains standardized document control procedures to ensure consistent management and traceability of all project documentation. -Utilizes Procore and Oracle Unifier for uploading, tracking, and managing project documents, submittals, RFIs, and drawing logs. -Provides coverage for other Document Controllers -Ensure proper version control, document numbering, and archiving of obsolete or superseded records. -Ensures all completed documents are reviewed and approved by authorized personnel before release or distribution. -Manage electronic filing systems and maintain the document control database for easy access and traceability. -Reproduces and distributes controlled copies of project drawings, specifications, and related materials to internal and external stakeholders as required.

Requirements

• oracle unifier
• procore
• microsoft office
• associate degree
• 3-5 years
• organizational

What You Bring

-Strong organizational skills with the ability to manage multiple priorities and deadlines. -Familiarity with document numbering systems and revision control standards. -Oracle Unifier (required) -Education: High school diploma or equivalent required; Associate degree preferred. -Knowledge of confidentiality protocols and secure document handling practices. -Software Proficiency: -Experience with large-scale infrastructure or heavy civil projects (e.g., transportation, utilities, water/wastewater). -Experience managing submittal workflows, RFI tracking, and drawing logs. -Knowledge of construction contracts and submittal/RFI workflows. -Microsoft Office Suite (Word, Excel, Outlook) -Detail-oriented with a high level of accuracy in document review and recordkeeping. -Experience: Minimum 3–5 years of document control experience in the heavy civil construction industry. -Ability to work collaboratively in a fast-paced, team-oriented environment. -Excellent written and verbal communication skills. -Procore (required)

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About Halmar International

-A pioneer of U.S. design-build delivery, the firm introduced several industry-first construction solutions that slash schedules and costs. -Flagship work spans JFK and LaGuardia airports, New York subway hubs, the Golden Gate Bridge, and major commuter-rail upgrades. -Fueled by robust in-house engineering, advanced project controls and risk management, Halmar thrives in dense, operational environments. -It weaves innovation with tradition—earning LEED Gold at Potomac Yard, ASCE project awards, and ENR Best Project honors. -An unusual twist: its founder-level CEO, Chris Larsen, also heads a NASCAR truck-racing team—Halmar Friesen Racing—highlighting its competitive spirit.

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