Document Control Specialist II

Description

The Document Control Specialist II is responsible for coordinating, tracking, distributing, and managing project documentation throughout the project lifecycle. This position plays a key role in ensuring all project documents are accurate, current, and properly stored in accordance with company and contractual requirements. The ideal candidate has hands-on experience with Procore, Oracle Unifier, and document management within the Heavy Civil Construction industry.

• Identify opportunities to improve document control processes and implement best practices.
• Train and support project team members on document control procedures and software usage.
• Maintains and updates the document tracking and production systems for all forms of documentation (drawings, specifications, submittals, contracts, etc.).
• Coordinates with project teams, engineers, subcontractors, and clients to ensure document edits, approvals, and submissions are completed accurately and within required deadlines.
• Implements and maintains standardized document control procedures to ensure consistent management and traceability of all project documentation.
• Utilizes Procore and Oracle Unifier for uploading, tracking, and managing project documents, submittals, RFIs, and drawing logs.
• Provides coverage for other Document Controllers
• Ensure proper version control, document numbering, and archiving of obsolete or superseded records.
• Ensures all completed documents are reviewed and approved by authorized personnel before release or distribution.
• Manage electronic filing systems and maintain the document control database for easy access and traceability.
• Reproduces and distributes controlled copies of project drawings, specifications, and related materials to internal and external stakeholders as required.

Requirements

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Familiarity with document numbering systems and revision control standards.
• Oracle Unifier (required)
• Education: High school diploma or equivalent required; Associate degree preferred.
• Knowledge of confidentiality protocols and secure document handling practices.
• Software Proficiency:
• Experience with large-scale infrastructure or heavy civil projects (e.g., transportation, utilities, water/wastewater).
• Experience managing submittal workflows, RFI tracking, and drawing logs.
• Knowledge of construction contracts and submittal/RFI workflows.
• Microsoft Office Suite (Word, Excel, Outlook)
• Detail-oriented with a high level of accuracy in document review and recordkeeping.
• Experience: Minimum 3–5 years of document control experience in the heavy civil construction industry.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Excellent written and verbal communication skills.
• Procore (required)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance