Subcontract Administrator (TS/SCI with Polygraph Required)

Description

• Stay current/updated with Contract Management practices and procedures; remain informed of current developments and potential changes within the Contract Management group
• Participate in project functional audits
• Lead internal Request for Proposal (RFP) and RFP explanation meetings, subcontract pre-award meetings, final negotiations, and drafting/finalization of subcontract documents
• Negotiate subcontract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Perform closeout of subcontracts, finalize outstanding subcontract issues, issue of final modifications, invoices and coordinate completion of subcontractor performance evaluations
• Develop subcontract risk assessment matrix and participate in risk reviews
• Develop and make formal presentations when given the opportunity
• Organize and document communications and meetings with subcontractors
• Develop agendas and participate in project kick-off and alignment meetings
• Participate in Fluor University® for training and career development
• Participate in the development of the Project Contracting Plan and subcontract planning
• Perform subcontract management post-award activities through evaluating and status subcontractors’ productivity, schedule adherence, subcontract change management, invoicing and claims avoidance
• Develop standard subcontract templates for a project
• Generate and consider alternatives
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Use reference systems to record and maintain project subcontract data
• Prepare and issue monthly reports as required by the project or department
• Prepare Project Subcontract Procedures
• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare subcontract recommendations, and present recommendation to project team and/or client
• Ensure timely issuance of subcontracts
• Coordinate the timely issue/distribution/response of documents to the Subcontractor
• Perform subcontractor resource survey
• Participate in taskforce activities, as required
• Coordinate/maintain control of Site Instructions

Requirements

• Ability to attend to detail and work in a time-conscious and time-effective manner
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Experience in conducting commercial evaluations, including the questions and answers (Q&A) and clarifications process with bidders
• Read and understand the Prime Contract
• TS/SCI clearance
• Strong understanding of contracting principles and legal terms and conditions
• Basic knowledge of subcontract types and terms
• Accredited four (4) year degree or global equivalent in applicable field of study and five (5) years of work-related experience or a combination of education and directly related experience equal to nine (9) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Experience developing negotiating subcontract terms and conditions specifically for subcontracts related to services, construction, engineering, materials and equipment installation
• Experience with administering the Request for Proposal (RFP) process for subcontractors on heavy industrial construction projects
• Experience in subcontract management, subcontract administration, and/or procurement experience supporting engineering and construction projects
• Experience with Government Contracts (FAR/DFARS and other supplements)
• Broad understanding of the construction industry and subcontract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)
• Job related technical knowledge necessary to complete the job
• US Citizenship Required
• Experience in managing the Subcontractor pre-qualification process
• Excellent communication skills
• Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Self-motivated professional
• Experience in negotiating commercial terms and the final subcontract price with bidders
• Ability to multi-task and prioritize to achieve project goals
• Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations
• Good organizational skills
• Understand and implement practices and procedures
• Understand technical terminology and developments

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance