Project Controls Coordinator

Description

• Work with Project Management to prepare project invoices, and process necessary corrections.
• Assist with the enforcement of company policies and procedures, and adhering to federal, state, and local regulations during the execution of Company business under the direction of the Senior Management.
• Develop and maintain positive relations with project team, back office support personnel, customers, vendors, and others.
• Monitor invoice submission deadlines to clients and ensure timely receipt of subcontractor invoices and required backup documentation.Â
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Manage outstanding change orders (COs); assist Project Management in all aspects of change management, including CO creation to closeout during invoicing.
• Work with Accounts Receivable team to reconcile variances that occur in the application of client payments.
• Comply documentation for internal and external audits as needed.Â
• Develop, analyze, interpret, and provide internal distribution of financial information, using Ecosys and other reporting software, to appraise operating results in terms of profitability and performance against budget.
• Work closely with Project Manager to monitor invoice deadlines and preparing client billings, including preparation of draft and final invoices and applicable backup per client or project requirements.
• Review subcontractor invoices for compliance with contract.
• Assist with document management and record retention from project startup to closeout.
• Assist Project Management in Ecosys to verify and reconcile accurate project costs, revenue, and reporting. Analyze project actual, committed, and planned costs on a very detailed basis to assess the appropriate Estimate at Completion (EAC).
• Provide services as an internal auditor to ensure integrity of division financials.
• Manage Diversified Business Enterprise (DBE) Utilization Reporting.
• Devlop tools and checks to ensure timely and consistent delivery of Crux invoices to clients.
• Provide project execution and accounting support as needed:
• Preparation or consultation on forecasts of costs, revenue, and cash flow.
• Collaborate with the Contract Administrator, Project Management, and Project Controls to monitor and identify contract change orders and budget revisions, ensuring completion of appropriate process.
• Follow up with Clients on overdue payments.

Requirements

• Ability to analyze data and generate actionable insights.
• Familiarity with cost control and scheduling principles
• Excellent communication and organizational skills
• Strong proficiency in project management software (e.g., MS Project, Excel). ?
• EducationBachelor's degree in project management, engineering, business, or related field or equivalent work experience.
• Experience2–5 years in project coordination or controls, preferably in construction, engineering, or utilities.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance