Jobsite Administrator

Description

• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
• Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall.
• Submit payroll weekly for all office personnel and process weekly invoices.
• Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
• Constantly reads written communications and views email submissions.
• Archiving of project documentation via project management software
• Greet visitors/industry partners and help with check-in via visitor management system.
• Check and distribute mail daily.
• Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
• Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
• Responsible for helping with the New Hire onboarding via UKG Onboarding.
• Answer the central phone line and direct incoming calls to appropriate personnel.
• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
• Compose and manage routine correspondence to all levels of personnel, including distributions to trade partners.
• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
• Manage and update the jobsite calendar with company-wide events and meetings and project inspections. Oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
• Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet.

Requirements

• Associate degree preferred.
• Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
• Background Checks for Badging/Security Clearances (if applicable)
• Visual acuity and ability to operate a vehicle as certified and appropriate.
• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• 2+ years administrative experience.
• Physical Exam (if applicable)
• Collaborative, innovative, and quick learner.
• Excellent oral and written communication skills; customer service oriented.
• Verification of Work Authorization and Employment Eligibility
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.
• Great attention to detail, organized, and ability to multitask.
• Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Certification of Notary or Notary Certificate (acquired within 60 days of hire).

Benefits

• Substance Abuse Screening

Training + Development

Interview process

Visa Sponsorship

Security clearance