Project Assistant

Brasfield & Gorrie, Llc

Full-service general contractor offering construction management, design-build, and preconstruction services.

Provides admin, travel, event, and document support for construction projects

21 days ago ago

Junior (1-3 years), Intermediate (4-7 years)

Full Time

Greenville, SC

Office Full-Time

Company Size

3,000 Employees

Service Specialisms

Construction services

Project Management

Consulting

Engineering

Architecture

Property Development

Design

Technical Services

Sector Specialisms

Aerospace and Aviation

Commercial

Education

Energy

Government

Healthcare

Hospitality

Industrial

Role

What you would be doing

document management

contract administration

subcontractor compliance

jd edwards

project setup

event coordination

Provide day-to-day administrative support to the project management team, including correspondence, scheduling, catering, business cards, mail, and meeting coordination.
Support management of construction documents, including drawings, specifications, RFIs, and submittals.
Prepare, distribute, and manage contracts, purchase orders, change orders, and other project documentation in management systems and DocuSign.
Track subcontractor compliance, including business licenses, safety documents, and SDP enrollment, as well as bonds (if required).
Monitor material status on subcontracts and purchase orders—maintaining logs and coordinating delivery schedules.
Arrange office and project-related travel: flights, hotels, rental cars, and transportation logistics.
Coordinate insurance, permits, licenses, jobsite mobilization, and ensure filing of Notice of Commencement.
Research payment and invoice status in JD Edwards; assist with owner billing preparation and distribution.
Review, code, and distribute subcontractor pay applications, lien waivers, and invoices (overhead, material, miscellaneous) for approval.
Act as liaison with the building owner to resolve office-related needs and issues.
Receive, track, and coordinate Sales & Use Tax with accounting.
Create, organize, and maintain all electronic project files.
Provide IT support for new employees, interns, and meetings (AV setup, equipment assistance).
Coordinate and implement events such as office socials, client activities, fundraisers, town halls, community events, and holiday parties.
Manage front desk responsibilities: answering phones, greeting guests, accepting/distributing mail and packages (including occasional deliveries to jobsites).
Plan and support events such as office socials, client activities, community events, and holiday parties.
Manage and maintain financial budgets for each event.
Order, maintain, and organize office supplies; manage copier repair/maintenance.
Support project closeout by preparing and managing contract-required documents, ensuring files are complete for storage, and distributing final job reports.
Keep office common areas tidy, oversee conference room calendars, and proactively coordinate meeting needs, including catering and AV/IT support.
Coordinate parking garage access, employee key cards, and maintain active project/job number lists.
Consult with management to determine objectives and preferences for events.
Assist in project setup through Project Data Management (PDM) software and electronic job startup systems.
Enter employee time in JD Edwards.
Prepare expense reports and arrange travel using Concur Travel and Expense.

What you bring

microsoft office

bluebeam

bachelor’s

notary