Fleet Coordinator

Description

• Manage all fleet data including vehicle inventory, telematics systems, and WEX fuel card programs
• Conduct regular vehicle inspections to ensure operational and safety readiness
• File insurance claims and manage the repair process for damaged vehicles
• Maintain relationships with service providers and vendors to ensure responsive, high-quality repair work
• Monitor telematics data for driver behavior trends; partner with department leaders to coach and correct in a non-direct manner
• Track all maintenance, repairs, and downtime events, ensuring timely scheduling and documentation
• Ensure compliance with fleet KPIs and contribute to monthly reporting of performance, cost, and utilization metrics
• Pick up, deliver, and coordinate vehicle movements as needed to minimize technician disruption
• Coordinate vehicle repairs through approved vendors; verify warranty coverage and negotiate cost-effective solutions and perform minor repairs in-house.
• Collaborate with internal departments to address fleet-related issues impacting operations
• Prepare new and existing vehicles for field readiness, including registration, licensing, and insurance compliance

Requirements

• Must consider safety one's primary job, both for personal, co-worker and public benefit, and must have general knowledge of safe working practices and of OSHA requirements
• Relationship-builder who can engage field professionals and leaders with professionalism and respect
• Excellent organizational and communication skills; able to coordinate across multiple departments
• Proficient in Excel, fleet management software, and vendor coordination
• Mechanically inclined with a working understanding of vehicle systems
• Action-oriented and self-motivated, with a sense of ownership and accountability for fleet performance
• Minimum 3 years of experience in automotive service, fleet management, or logistics
• To adequately perform the duties of this job the employee is regularly and routinely required to sit; stand, walk, stoop, use hands to finger, handle controls; hear, and talk. The employee frequently is required to reach with hands and arms. The employee must be able to climb ladders, work in hot and cold environments, and work in small crawl spaces. The employee must regularly lift and/or move 50lbs and up because the equipment being used can be heavy and cumbersome. Specific vision abilities required by this job include close vision and the ability to adjust focus
• Strong vendor management and negotiation skills
• Valid driver's license with clean driving record
• Strong problem-solving and diagnostic mindset - able to triage issues quickly and effectively
• Working knowledge of telematics systems, preventive maintenance programs, and repair cost control
• The work environment can vary depending on the season and scope of work - employees are required to work outdoors throughout the seasons. The work environment will subject employees to continual interruptions and changing priorities. Effective, consistent, and constant communication with customers, vendors, co-workers, and others is required
• Experience in the home services industry (Plumbing, HVAC, or Electrical) preferred
• ASE certifications strongly preferred
• NAFA certification or coursework (CAFM/CFM) desirable
• Warranty and cost recovery performance
• Telematics compliance and driver behavior improvements

Benefits

• Company Paid Short Term Disability, Long Term Disability & Basic Life
• 401K Plan with 3% Company Match
• Paid Vacation & Paid Sick Time
• Company Paid Uniforms Provided
• Company Paid Gym Membership, Costco Membership & Chiropractic Care
• Weekly Payroll
• Voluntary Life Insurance & Accident Coverage options
• Maternity & Paternity Pay
• Vehicle uptime percentage
• Employee Assistance Programs
• Dental & Vision Insurance
• Monthly repair and maintenance spend
• Bereavement Pay
• Three Kaiser Medical Plans to select from with a 100% Company Paid Option

Training + Development

Interview process

Visa Sponsorship

Security clearance