Contract/AIA Billing Specialist

Description

• Track and verify Certificates of Insurance (COIs) for all relevant projects.
• Set up and maintain construction project records in SAGE, including contract changes and supporting documentation.
• Partner with project managers and clients to resolve billing discrepancies and streamline processes.
• Audit project completions to ensure accuracy in billing and collection of retainage.
• Monitor collections on outstanding invoices and follow up on retention and change order approvals.
• Oversee billing for a portfolio of 80+ construction projects.
• Prepare and submit monthly AIA billing forms (G702/G703) with accuracy and compliance.
• Generate customer invoices through intercompany billing software.
• Review contracts to extract critical billing details, terms, and line items.
• Manage lien waiver preparation and tracking (conditional, unconditional, and final).

Requirements

• Minimum 2–3 years of proven experience in AIA billing or construction project billing.
• Prior experience with SAGE or similar ERP platforms.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and billing/accounting systems.
• Solid understanding of accounting principles and contract billing best practices.
• Excellent communication skills and ability to work cross-functionally.

Benefits

• Innovative Culture : We encourage a culture of experimentation and improvement. You’ll have the freedom to express your ideas and be part of a company that is always looking to improve and grow.
• Life Insurance : Company-paid life insurance policy of $50,000 to give you peace of mind.
• Flexible Dress Code : Upon joining, you’ll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.
• Purpose-Driven Work Environment : We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.
• Health and Wellness : Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.
• Tools for Success: Access to leading-edge web-based productivity tools.
• Competitive Salary : Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
• Retirement Planning : Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.

Training + Development

Interview process

Visa Sponsorship

Security clearance