Administrative Coordinator

Description

• Serve as a primary project contact in coordination with clients, consultants, contractors, and vendors
• Consistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely manner
• Provide back-up to other Administrative Coordinator teammates and Front Office staff, as needed
• Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm’s identified risk management protocols
• Manage project-related documentation via project database(s) and servers
• Coordinate internal team meetings and in-person client meetings, as required
• Prepare and proofread team and project-based correspondence and reports

Requirements

• Knowledge and understanding of a project budget as it relates to agreements and project setup
• Attention to detail, especially with contracts and other legal documents
• 7-10 years of relevant administrative and support experience (or equivalent) required
• Strong editing and grammatical skills required
• Knowledge and understanding of contracts and legal terminology required
• Experience working for various stakeholders in a team-based setting required
• In-depth knowledge of Microsoft 365 applications required
• Experience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferred

Benefits

• Volunteerism opportunities and support
• Medical, dental, and vision insurance
• Paid holiday time
• Flex/remote work
• Flex spending account
• Competitive salary commensurate with experience and skills
• Paid parental leave
• 401K match
• Paid floating holiday
• Short- and long-term disability
• Paid personal time

Training + Development

Interview process

Visa Sponsorship

Security clearance