Front Desk Administrator

Overview

Front desk admin handles calls, visitors, mail, supplies, and admin tasks.

Key Responsibilities

• certificate management
• uniform inventory
• mail processing
• data entry
• office supplies
• guest reception

Tasks

-Manages employee certificates -Prints business cards -Orders and maintains inventory of uniforms, distributing appropriately to employees -Orders office supplies for all office locations and departments -Greets and signs in guests/visitors -Prepares shipments to go out via various vendors and customers -Serves as backup to travel coordinator -Answers company phones, provides information, and directs callers to the appropriate parties -Receives incoming shipments -Sorts, opens and distributes mail daily and handles interoffice mail -Ensures effective communications with management, callers, customers, and staff -Maintains conference room calendars -Schedules birthday and anniversary calls -Performs general data entry -Assists with office management tasks/duties -Conducts reference checks -Performs administrative duties for other departments as needed to see projects to completion

Requirements

• ms office
• notary
• driver’s license
• u.s. citizenship
• customer service
• punctual

What You Bring

The perfect Front Desk Administrator enjoys a fast pace and juggling multiple priorities. They don’t know what it means to sit back and wait because they are always proactively seeking out ways to be more efficient, get tasks completed on time, and provide excellent support. This position performs a variety of administrative functions, including being the first point of contact with internal and external customers. They are problem solvers who save the day with their resourcefulness and ability to successfully navigate obstacles. Sounds like a perfect fit for you? Please read on. Evergreen Fire & Security is a US government contractor with sensitive access requirements. As our employee, you must also be able to satisfy federal government requirements for access to government information. Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. citizenship due to the level of access to sensitive information and/or restricted facilities. -Extremely punctual and reliable -Excellent customer service skills -MS Office experience -Willing & able to become a notary in Washington State -Enjoys working in-office five days per week -Experience handling multiple phone lines -Ability to pass pre-employment screenings (drug, background, and driving history) -Interacts effectively with internal and external customers -Prior experience booking travel -Valid state driver’s license

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Benefits

We also offer opportunities for training and advancement in a fast-paced, inclusive, and rewarding working environment. Check us out on Facebook, LinkedIn, or at www.evergreenfire.com. Pay range is $20 - $25 per hour for well-qualified candidates. -Company-sponsored short-term disability insurance -401(k) plan -Paid Time Off (PTO) -Employee Assistance Program (EAP) -Dependent care flexible spending accounts -Opportunities to participate in voluntary benefits such as pet insurance, voluntary life insurance, disability insurance, long-term care, hospital indemnity insurance, critical illness insurance, legal services, identity theft protection, and accident insurance. -Competitive pay -Up to 4% match available -Healthcare flexible spending accounts -Paid holidays -100% vested from day one -Company-sponsored group term life insurance -Medical, dental, and vision insurance plans

About Evergreen Fire And Security

-Specializing in custom low‑voltage systems, it projects expertise in fire alarm, mass notification, CCTV, access control, perimeter detection, cybersecurity, and ERCES. -Common projects range from high‑security government premises and military bases to large commercial campuses, offering design, installation, monitoring, and service. -Its certified engineers and NICET‑qualified technicians handle code compliance, programming, maintenance, and 24/7 UL‑certified monitoring. -Notably, they self‑perform cybersecurity hardening and support mass notification and ERCES systems in sensitive infrastructure. -Headquartered in Tacoma with an additional office in Huntsville, AL, they maintain a national footprint serving government and commercial clients.

Sector Specialisms

Security Clearance

-must pass drug, background, and driving history screenings