ICS Executive Assistant, Abu Dhabi

Description

• Structuring or creating Blackstone funds/products; and
• Help in coordinating Roadshows and marketing trips.
• Attending client meetings where you are discussing Blackstone products and/or and client questions;
• Extensive diary management; coordinating internal and external meetings in the UK, US and Europe.
• Working regularly with internal and external EA’s to coordinate meetings/calls over different time zones.
• Tracking meetings and updating information in the Salesforce CRM system.
• Monthly reporting of the professional’s time management, using Kronos.
• Collation of marketing materials when required, working closely with the Marketing Assistants.
• Organizing and international travel arrangements, including flights, cars, hotels, visas, etc.
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
• Monthly reconciliation of the professionals’ expenses, using Concur.
• Marketing Blackstone funds to new or existing clients;
• Providing 1:1 support to an SMD
• Supervising or training securities licensed employees;

Requirements

• Fluent English essential.
• Experience with Concur, Zoom and Book-It system would be an asset.
• Advanced MS Office Suite. Experience of diary management and travel.
• Candidate has to demonstrate high flexibility of working out of hours.
• Good communication skills and able to set priorities independently.
• EA experience from a similar professional/corporate background.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance