Senior Administrative Assistant

Description

• Assists with daily operations (i.e. prepares and creates correspondence/memos, creation/management of functional reports and databases, greets visitors, resolves routine and more complex inquiries, etc).
• Coordinates travel, schedules appointments and coordinates related arrangements.
• Handles accounting-related responsibilities such as expense reports, invoice processing, etc.
• Provides miscellaneous services such as preparing/distributing minutes, coordinating marketing materials, etc.
• Works on special projects/assignments as designated during the year. Examples may include (but not be limited to) assisting with record retention, researching property records and other local market research, various office upkeep projects, etc.

Requirements

• Self-motivated, able to work independently and/or in a team in a dynamic, team-oriented environment
• Data management of the team’s pipeline/workflow reporting tools. Functional knowledge of Smartsheet required.
• Associate’s degree or higher in Business or Office Management, Legal Assisting or related discipline preferred
• Notary Public (or willing to obtain once hired)
• Strong attention to detail, organization, priority setting and time-management skills
• Capable of precise verbal and written communication, even when under time constraints
• High School Diploma or equivalent
• Good customer and task focus coupled with interpersonal savvy and perseverance skills
• High level of professionalism and integrity; must be trustworthy and able to handle confidential information
• Must be conversational and people oriented
• Must have a high energy level with a positive, upbeat attitude
• At least three years related experience Preferred
• Tests at intermediate to advanced level proficiency with Microsoft Office and Smartsheet
• Prior experience in the commercial real estate industry or related field Preferred

Benefits

• 11 paid holidays (in addition to PTO)
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Anniversary stock grant awards
• Student loan repayment resources
• Health Advocacy + Employee Assistance Program (EAP)
• 23+ PTO days annually
• Company gift matching
• 52 hours per year of paid Volunteer Time Off
• LinkedIn Learning premium subscription
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• Tuition reimbursement
• Award winning and incentives-based wellbeing program through Personify Health
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Continued education opportunities
• 401(k) with a generous company match plus corporate profit sharing
• Medical, Dental and Vision Insurance
• Family planning, mental health, and pain management programs

Training + Development

Interview process

Visa Sponsorship

Security clearance