Maintain and update master lists for trucks and equipment.
Review and submit mechanic timecards daily; follow up on any incomplete or missing submissions.
Configure Samsara Vehicle Telematics for fleet assets.
Process internal shop invoices, ensuring proper coding, purchase order verification, and routing for approval.
Schedule bulk fuel and DEF deliveries.
Coordinate annual inspections of shop and yard facilities with the Fire Department and Department of Ecology.
Receive, organize, and distribute vehicle registrations and all related DMV paperwork for fleet vehicles and equipment.
Manage DOT paperwork and ensure ongoing compliance with regulatory requirements.
Manage equipment repairs and maintenance using CLUE and Equipment360 systems.
Track Accident Damage costs and prepare documentation for review with the Safety and Claims Departments.
Set up Samsara Gateways for new projects and service locations.
Process third-party invoices, including accurate coding, repair verification, and maintenance documentation for fleet vehicles and equipment.
Perform daily data entry to support fleet and maintenance records.
Generate equipment and vehicle repair orders, as well as preventative maintenance work orders, for mechanics and oilers.
Provide organizational, tracking, and process support to both Shop and Field teams.
Requirements
vista
hcss
word
excel
high school
organization
Ability and willingness to learn new tasks.
Demonstrate a full understanding of company expectations by thoroughly reading and adhering to the Goodfellow Bros. Employee Handbook.
Experience as an operations coordinator or similar role
Computer experience with various computer software programs is required.
Able to communicate effectively with employees and project teams
Candidates must have the legal right to work in the US without employer sponsorship.
Able to prioritize tasks and work independently
Experience with Vista by Viewpoint is preferred.
High School Graduate or equivalent
Experience with HCSS Dispatcher, HCSS Heavy Job, HCSS E360 and CLUE preferred.
Experience in the customer service field is preferred
Construction industry and vocabulary knowledge of heavy equipment is preferred.
Experience with Word and Excel required.
Organizational skills are required.
Must be highly organized, able to handle multiple tasks, and meet varying deadlines
Basic bar chart scheduling knowledge is preferred.
Benefits
Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.
Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
candidates must have legal us work authorization without employer sponsorship.
Security clearance
Information not given or found
Company
Overview
Over 100 Years
Company History
Demonstrating a legacy rooted in consistent growth and reliability.
Recognized for delivering complex and large-scale infrastructure projects on time and within budget.
Specializes in heavy civil construction, including roads, bridges, and utilities, with a strong presence in residential and commercial sectors.
Projects range from massive infrastructure improvements to residential developments, focusing on quality and client satisfaction.
Known for tackling challenging environments, including remote locations and complex terrain, consistently pushing the limits of engineering.
With a history rooted in the Pacific Northwest, has expanded its expertise to projects across the U.S. and beyond.
Maintains a diverse portfolio, emphasizing lasting value across residential, commercial, and public infrastructure sectors.
Culture + Values
Integrity: We do the right thing every time.
Accountability: We take ownership for our work, our performance, and our results.
Collaboration: We work together to solve problems and achieve success.
Excellence: We continuously improve to exceed expectations.
Stewardship: We honor the trust of our clients, employees, and communities by safeguarding resources and fostering sustainability.
Environment + Sustainability
2050
Net-Zero Target
Committed to achieving net-zero emissions by the year 2050.
Incorporation of sustainable practices across projects to reduce environmental impact.
Utilization of energy-efficient equipment and construction methods.
Commitment to minimizing waste and promoting recycling on job sites.
Investment in innovative, green technologies to support long-term sustainability.
Inclusion & Diversity
Ongoing focus on creating a diverse and inclusive workforce.
Commitment to providing equal opportunities for all employees, with an emphasis on professional growth and development.