Property Administrator

Overview

Admin support for commercial property management tasks and tenant/vendor coordination.

Key Responsibilities

• yardi coding
• utility setup
• vendor management
• access control
• service centre
• cam reconciliation

Tasks

In this role, you will play an integral part of the team, interacting with Property Managers, Accountants, Technicians and tenants to support the administration for our commercial properties. Reporting to the Property Manager, you will manage a variety of property management tasks, as well as manage the Online Service Centre and Hotline. -Review accounts receivable ledgers and follow up with tenants regarding rent arrears, chargebacks, and expenses. -Collaborate with the Property Managers, Operations team, and Director on ad-hoc projects. -Maintain and update tenant records, including directories, information change forms, and insurance certificates to ensure compliance. -Track and distribute chargeback and property tax invoices. -Administer the Online Service Centre and Service Centre Hotline, ensuring quick and effective responses. -Set up new utilities (Telus, Hydro, Fortis) for new buildings and projects. -Manage vendor records, including WCB certifications and Certificates of Insurance (COIs). -Coordinate and oversee access control and surveillance systems across properties. -Draft and send correspondence such as operational updates and general tenant communications. -Act as backup for Property Managers, attending viewings, tenant meetings, and vendor visits as needed. -Assist with legal and leasing documentation as required. -Prepare meeting materials and circulate meeting minutes. -Distribute annual Common Area Maintenance (CAM) reconciliation letters and rental statements. -Code invoices and purchase orders in Yardi for all income-producing properties. -Process deposit refunds, cheque requisitions, and Electronic Funds Transfer (EFT) updates. -Schedule vendors for maintenance and repairs, ensuring service quality and timeliness.

Requirements

• yardi voyager
• angus mri
• microsoft office
• property management
• accounting
• time management

What You Bring

Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase, we are actively seeking a highly engaged, driven and experienced Property Administrator to join our team. -Strong organizational, time management, and multitasking skills in fast-paced environments. -Working knowledge of Yardi Voyager and Angus Anywhere MRI is an asset. -1–2 years of experience in a property management or administrative support role; familiarity or experience with Commercial Property Management is a definite asset. -Excellent written and verbal communication skills, with a professional and approachable style. -Basic accounting knowledge (AP/AR) considered beneficial. -Proficiency in Microsoft Office (Outlook, Word, Excel).

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Benefits

EXPECTED COMPENSATION -The Wesgroup Store, stocked with amazing name-brand apparel and items to purchase using points earned for milestones, participation, and going above and beyond. -A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs. -A Great Place to Work® Certified organization, recognized for fostering a supportive, inclusive, and inspiring workplace where people feel valued and engaged. -To promote wellbeing, Wesgroup also covers the cost for all employees to attend several fitness classes each month through our partnership with ClassPass. After completing 20 classes, employees enjoy an additional paid day off as a reward. -A beautifully designed office downtown with incredible views of the ocean and North Shore mountains, directly across the street from the Burrard sky train station. -A fun and inclusive culture supported by an employee-led Culture Committee with sponsorship from the President & CEO, providing opportunities for participation in group workouts, team sports, company-wide social events or celebrations, and other great initiatives. -An entrepreneurial environment that enables people to do their best work and make a meaningful contribution to our local communities. -Wesgroup supports a broad range of community initiatives through donations and employee volunteer activities, including 5 paid days off to volunteer your time each year and give back to our communities. -A competitive compensation package with robust and extensive health benefits supplemented by a generous Health Care Spending Account, and a competitive time off program that includes vacation, personal, sick, and volunteer days. -Annual Bonus Program: Wesgroup offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Company’s financial and overall success. -Annual Base Salary: The expected salary range for this role is $53,000 - $58,000 per annum. Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity.

About wesgroup properties

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Sector Specialisms