Project Executive

Description

• Responsible for oversight of project team in the development and maintenance of the project master schedule to ensure conformance to project execution strategy and contractual obligations.
• Assess the effectiveness of plans and in collaboration with the Field Operations Manager, A/E Services, and MEP Services to develop changes to the plan and/or corrective action steps to be implemented by the team.
• Facilitates Customer and Team’s meetings and ensures that detailed meeting minutes and actions items registers are updated and promptly distributed.
• Ensure that the project staff is completing red files accurately and in a timely manner, as well as reviewing the red file and/or job cost reports with the Site Manager on a monthly basis.
• Perform as primary customer contact and account manager. By definition, this relationship shall reside beyond that of the Project Manager and/or Senior Project Manager so that if issues are elevated above that of these individuals the Project Executive is a transitional stop prior to escalating to the Director.
• Responsible for mentoring and training Sr. Project Managers and Project Managers and ensuring adequate training is available and provided to Assistant Project Managers and Project Engineers.
• Ensure that any delays on the project are appropriately documented and communicated to all pertinent parties; includes producing timely notices and development of documentation to justify extensions to the schedule, and/or taking the development of documentation to justify extensions to the schedule, and/or taking appropriate measures to adhere to or modify the schedule.
• Ensures that the project action items are being systematically tracked and completed to support the project requirements.
• Ensure that all “project start-up meetings" are held when required and with the appropriate team members.
• In the absence or termination of subordinates or other project staff, ensure continuity of workflow.
• Ensure that all contractual terms and conditions in both owner contracts and subcontracts are understood by all parties. Must be able to render decisions and/or take appropriate action(s) based on the contractual obligations of all parties.
• Operate within budgetary limitations and requirements.
• Responsible for communicating regularly with other Project Executives and Responsible Director, Responsible Regional Manager or Responsible Vice President in carrying out responsibilities.
• Ensure that the project staff support and abide by the company's vision, core values, and mission statement.
• Ensure that goals for safety, quality, scheduling, training, and profitability are met for specific project or projects. This includes the promotion and implementation of the safety and quality programs.
• The Project Manager inherits the role of day to day management of project financials while the Project Executive is responsible for developing proposals and execution strategy for the project. This strategy should be project-specific and evolve over the proposal phase and finalized early in execution. The plan should have buy-in from Construction, A/E, MEP Services, and Field Ops and include a reporting process to update Market Leaders as appropriate. The Risk Management and Relationship Management plans will be part of the execution strategy.
• Provide oversight, identifying potential issues & assist project teams in the development of corrective measures for risk mitigation. In addition, responsible in monitoring the corrective measure until risk is mitigated.
• In coordination with the Field Operations Manager, A/E Services, and MEP Services monitor project team cohesiveness and develop action plans to correct issues associated with project management resources.
• Responsible for collaboration with Field Operations Managers, A/E Services, and MEP Services to assess the project schedule progress, identifying potential issues, and assisting the project team in the development of corrective measures as needed.
• Ensure that the project staff is issuing change orders to subcontractors and customers according to the work procedures.
• Monitor the purchasing of all required materials, subcontracts, equipment, and services for project(s) by project staff and other team members, ensuring optimal savings within safety, quality, scheduling, training, and profitability requirements.
• Visit project sites regularly.
• Develop relationship management plans and assign responsibility within the team and for reporting progress. Plans should address relationships with customer, subcontractors, and consultants. A project communication plan should be included outlining lines of communication for the project team, customer, subcontractors, and consultants. The Project Executive shall coordinate with A/E Services regarding consultants. Relationship management planning should be incorporated into the Project Execution plan.
• The Project Executive is responsible to continually monitor progress identifying issues early during budget/costs reviews, developing needed corrective actions to mitigate issues, and to provide reports to the Responsible Director, Responsible Regional Manager or Responsible Vice President.
• Ensure that project staff and other team members maintain a cooperative and willing work environment with the engineering and design staff as well as the construction site staff.
• Responsible for developing the project risk management plan and assigning responsibilities for monitoring and reporting progress. Plans should address both internal and external risks. Risk management planning should be incorporated into the Project Execution plan.
• Assess the effectiveness of plans, and in collaboration with the Field Operations Manager, A/E Services and MEP Services develop changes to the plan and/or corrective action steps to be implemented by the team.
• Ensure that project staff completes submittal reviews, status reports, closeout documents, and maintenance manuals promptly.

Requirements

• Demonstrate and communicate a consistent and clear approach to problem-solving.
• Exuberate leadership qualities and awareness of Gray Core Values inside and outside of project team. Extend consideration, courtesy, and respect to project staff, subcontractors, suppliers, and customers.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance