Executive Assistant

Description

The Executive Assistant provides high-level administrative support to executive leadership by managing communication, schedules, and travel arrangements. This role is responsible for coordinating special events and meetings, preparing reports and presentations, and analyzing information to recommend operational efficiencies. The Executive Assistant upholds company values and policies while ensuring effective communication, smooth operations, and timely project updates across the organization.

• Analyzes data and information collected to proactively support and recommend efficiencies and cost savings to executive leadership.
• Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources
• Prioritize and handle incoming communication, including greeting guests, emails, phone calls, and inquiries, with discretion and responsiveness
• Creates presentations and communications using gathered data, spreadsheets, information and guidance from executive leadership.
• Collects and coordinates project status and program updates for executive review within prescribed timeframe and distribute to division or company as directed.
• Perform additional assignments per management’s direction such as attend meetings to note take.
• Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics

Requirements

• Bachelor’s Degree preferred.
• Able to maintain strict confidentiality with company and personnel matters.
• High School Diploma or GED required.
• Knowledge of construction project management scheduling and project controls software preferred, including HCSS Heavy Job and Procore (preferred but training will be supplied if not)
• Expert knowledge and ability in MS Office Suite, including Word, Excel, PowerPoint, SharePoint required.
• Maintains knowledge of Company’s values and strategic plan as well as follow corporate procedures and policies.
• Technical and professional writing and correspondence skills required.
• Project tracking, reporting and program coordination experience required.
• Strong communication and presentation skills required.
• 5+ years administrative experience supporting senior leadership that was in a corporate role or political official

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance