Junior Event Planner

Description

• Provide exceptional guest service and hospitality to Executives, Property Owners and their guests, and VIP attendees.
• Serve as a key point of contact during event setup, execution, and breakdown.
• Assist with vendor quotes, purchase orders, and expense tracking to ensure projects remain on budget.
• Assist in event development and delivery—from small executive meetings to large-scale gatherings (e.g., investor summits, leadership meetings, community picnics).
• Support venue layout design, rental coordination, and vendor management (AV, catering, décor, transportation, floral, etc.).
• Support set-up and tear-down, ensuring all spaces meet brand and safety standards.
• Collaborate on branded materials like event signage, invitations, menus, and other collateral.
• Manage RSVP lists and guest communications.
• Contribute creative ideas for event styling, décor, and experiential elements that enhance guest connection to the Hillwood brand.
• Anticipate and troubleshoot event-day challenges with professionalism and poise.
• Participate in on-site walk-throughs, post-event debriefs, and annual planning sessions.
• Create and maintain detailed event timelines, production schedules, and run-of-show documents.
• Assist in the scheduling and updating of the master event calendar.
• Support scheduling, internal communications, and event recap reporting.

Requirements

• Experience in luxury hospitality, private-property venues, or corporate event settings preferred.
• Willingness to work evenings, weekends, and holidays as event schedule requires.
• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• 1–3 years of professional experience in event planning, hospitality or corporate production settings.
• Proficiency with Microsoft Office Suite, Canva, and event-management software (e.g., Social Tables, Asana, Cvent).
• Calm under pressure, flexible, resourceful, and solutions-driven.
• Design-oriented mindset and keen eye for detail—from table styling to signage placement.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication; comfortable interacting with executives, vendors, and high-profile guests.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance