Publications Specialist

Description

Also, support the administration of technical documents, drawings and software archives: electronic, on-site, and off-site.

To provide timely and efficient document publication services to all departments, with the prime objective of converting draft text and graphics content into high quality customer deliverables as per company standards.

b. Document creation and update processes

• Ensure proper document revision control following Engineering Change Control processes
• On-time completion & delivery of tasks with short and firm deadlines
• Maintain high quality of work under pressure
• Provide assistance to staff as required on:
• Log and file HW ECNs, verifying attachments are present
• Acquire and maintain updated knowledge of tools & applications, such as Livelink, ClearQuest, Shared Palma, SharePoint, Nitro, DOORs/Polarion, Citrix account, Web Cloud, etc.
• Providing copies (hard or soft copy) of archived items as required.
• Support IT for traceability of Library archives and workflows
• Verify, validate and maintain all soft copies of current drawings
• Update and maintain databases for all released drawings, including off-site Archives
• Format, edit, and publish technical documents as per company format standards, ensuring on-time delivery in accordance with project deadlines
• Manage priorities with competing deadlines, across multiple projects
• Control released software issued on physical/magnetic media (e.g., diskettes, tape, hard drive, CDs, etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.)
• Convert legacy document data in various formats (e.g. WordPerfect, DOORS) into current company standard formats (e.g. Word, Visio, PDF, etc.)

Requirements

a. Desktop publishing tools

• Excellent written and verbal English
• Bilingual proficiency in French and English is a definite asset
• Ability to work with minimal supervision and co-ordinate with all team members
• Meticulous attention to detail, ensuring accuracy, quality, and compliance to internal guidelines/directives
• Experience editing and formatting documents/drawings; technical content preferred
• 2 years’ experience with documentation control
• Advanced level skills in document and file management/control tools, e.g. LiveLink, SharePoint, JFrog Artifactory
• Familiarity with Engineering tools, e.g. ClearQuest, Shared Palma, DOORS
• Undergraduate degree or post-secondary diploma in a relevant field
• Proficiency in Spanish, Cantonese, Mandarin, and Arabic, in addition to English, may be desirable.
• Candidates with an innovative & growth-oriented mindset, open to continuous learning, especially in the area of new AI technologies and skills, will be given priority for this role.
• Advanced computer literacy – Microsoft 365 (Excel, Word, SharePoint, Visio etc.), Nitro
• Strong administrative skills including organization, problem-solving, time management, and effective communication.

Benefits

Pay Rate: $29.15/hour

Training + Development

Interview process

Visa Sponsorship

Security clearance