Legal System Administrator

Description

• Organize quarterly reserve meetings with relevant stakeholders to review all existing contingent liability matters for the purpose of evaluating the appropriateness of the estimated reserves.
• Prepare quarterly reports for internal controls and external auditors
• Generate quarterly reports for the general counsel for the activity on all contingent liability matters.
• Manage the receipt of Service of Process and assignment to the responsible lawyer to handle.
• Prepare quarterly reports for the general counsel for the activity on all litigation dispute matters.
• Globally manage the contingent liability reserve process for compliance with internal controls relating to the Contingent Liabilities portion of the Accruals & Contingencies cycle.
• Prepare and analyze legal spend reports as requested by the general counsel and/or attorneys.
• Maximize the Legal Tracker system to better track costs, help control matters, improve communication, and provide greater insight that leads to a greater bottom line for the businesses.
• Process Owner for Management and Documentation of the Enterprise Contingent Liability Indemnity Accruals Process
• Main contact for legal dept vendor management, which includes new vendor setup and coordination of timekeeper rate reviews.
• Maintain system settings for Legal Tracker and evaluate/analyze new system upgrades/changes that are made by Thomson Reuters to maintain efficient operation.
• Document the rational for all indemnity reserve changes, and coordinate with Corporate Accounting on all reserve requirements, and if necessary, ensure the proper approval has been obtained from the general counsel and corporate controller. Reconcile indemnity reserve changes/additions monthly between general ledger and Law Department management system.
• Create/maintain litigation matters in both the law department financial system and Legal Tracker.
• Review and generate the AP Extract on a weekly basis. Follow-up on any invoice kick-outs that may occur within SAP.
• Provide training for new users and as upgrades/changes occur.
• Administrator for the Thomson Reuters’ Legal Tracker eBilling and Matter Management system.

Requirements

• Associate’s or Bachelor’s Degree required.
• 5-10 years of experience as a paralegal or system administrator or related field in a law firm or corporate law environment.
• Familiarization with critical communication applications, including Legal Tracker, SharePoint and other emerging digital tools.
• Strong professional, technical, and analytical skills and the aptitude to learn rapidly.
• Plan, organize and ability to effectively prioritize multiple tasks and projects and meet deadlines
• Strong oral and written communication skills; ability to interact across a variety of cultures
• Demonstrates significant understanding of general legal terminology and legal principles.
• Ability to maintain confidentiality of sensitive communications and data.
• Experience using Legal Tracker or a similar legal management system and experience with contingent liability indemnity accruals preferred.
• Ability to work independently and proactively with minimal supervision and guidance, reliable in structuring work.
• Attention to detail, accuracy, and strong organizational skills.
• Curious and Continuous improvement mindset to increase process efficiencies and effectiveness

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance