Assistant Proposal Specialist

Description

• Attend proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested
• Coordinate with internal departments to obtain required information for proposal or SOQ preparation
• Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
• Coordinate independent quality control review in accordance with BD team quality procedures
• Assist during proposal development and supports the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
• Assist with proposal formatting, printing, and production
• Maintain proposal team server files and other repositories of information for use during active proposals
• Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
• Participate in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
• Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
• Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information

Requirements

• Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
• Excellent inter-personal and communication skills
• Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment
• Experience using Adobe Creative Suite InDesign preferred
• Proficiency in Microsoft Office applications
• Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business
• Knowledge and understanding of business writing/editing/formatting principles and practices
• Experience using AI tools, such as ChatGPT, is preferred
• 0-2 years of experience working in a related industry

Benefits

• Incentive compensation for eligible positions.
• Competitive paid-time-off (PTO) accrual.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Tax-deferred 401(k) savings plan.
• Hybrid (in-person and remote) work environment.

Training + Development

Interview process

Visa Sponsorship

Security clearance