Kablio AI
AI Turbo Recruiter
Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.
Get hired, get rewarded!
Land a job through Kablio and earn a 5% salary bonus.
Exclusive benefits
5%Bonus
Executive Coordinator for Special Events
Trc Companies, Inc.
Coordinate executive-level special events, manage projects, and liaise with stakeholders.
10d ago
$85,000 - $105,000
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Boston, MA
Onsite
Company Size
7,000 Employees
Service Specialisms
Engineering
Environmental Services
Energy
Infrastructure
Construction Management
Project Management
Consulting
Technology Solutions
Sector Specialisms
Commercial
Industrial
Energy
Power & Utilities
Transportation
Water
Government
Data Centers
Role
What you would be doing
risk management
stakeholder liaison
deliverable tracking
executive support
documentation
event coordination
- Identify and address project risks, obstacles, or resource gaps, escalating issues proactively to leadership.
- Serve as a key liaison between executive leadership and stakeholders to ensure effective communication and information sharing.
- Track project deliverables, deadlines, and key decisions to ensure alignment with strategic objectives.
- Provide executive-level project support, including calendar management, preparation of reports, presentations, and meeting materials.
- Communicate updates and support needs to TRC management and client leadership.
- Support the development and maintenance of project documentation, standard operating procedures (SOPs), and after-action reports.
- Prepare agendas, briefing materials, and action items for meetings; assist with facilitation and accurate documentation of tasks and outcomes.
- Work collaboratively with federal, state, local, and private-sector partners to coordinate initiatives and maintain project momentum.
- Support large-scale special event project coordination, planning, and support activities.
What you bring
pmp
cem
ms office
agile
ics
bachelor's
- Potential after-hours support during major events or unplanned incidents, as needed.
- Bachelor’s degree preferred
- Five (5) to Eight (8) or more years of experience in project coordination, special event management, executive support and meeting facilitation, or similar roles supporting complex initiatives.
- Familiarity with homeland security, emergency management, public safety, transportation, or similar sectors.
- Proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Certified Emergency Manager (CEM) or related credential (preferred, but not required).
- US. Citizenship with current driver’s license and the ability to pass background checks, including criminal history.
- Background in emergency management, security, project management, and/or executive support.
- Excellent written and verbal communication skills, including technical writing, meeting documentation, and executive-level correspondence.
- Demonstrated success coordinating multi-stakeholder projects in fast-paced, high-visibility environments.
- Basic business acumen and the ability to understand, support and grow client relationships.
- Strong organizational and project management skills with the ability to prioritize competing tasks effectively.
- Security clearance or eligibility for one (preferred, but not required).
- Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification (preferred, but not required).
- Travel throughout the greater Boston area as needed (5-15% of month)
- Ability to remain composed and effective in high-pressure situations.
- Certification as a Physical Security Professional (PSP) or Certified Protection Professional (CPP) via ASIS International or similar (preferred, but not required).
- Experience with Agile project management principles and practices.
- Ability to attend in-person meetings and events in the Boston, MA area, with occasional travel as needed.
- Proven ability to facilitate meetings, guide discussions, and drive progress.
- Ability to work effectively with senior executives, government officials, and diverse stakeholders including security, emergency management, and law enforcement.
- Bi-or multi-lingual skills
- Working knowledge of Incident Command System (ICS) or National Incident Management System (NIMS).
- Medical, dental, vision, and disability insurance.
- These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
- TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
- 401k package that includes both traditional and Roth IRA options and Company match.
- All full-time employees enjoy a minimum of 8 Paid Holidays per year.
- Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- must pass background checks, including criminal history.
People also searched
Project & Site Admin Jobs in Boston United StatesExecutive Assistant Jobs in Boston United StatesProject Administrator Jobs in Boston United StatesBusiness Support Admin Jobs in Boston United StatesOffice Administrator Jobs in Boston United StatesGeneral Admin & Support Jobs in Boston United StatesProject Coordinator Jobs in Boston United StatesAdministrative Assistant Jobs in Boston United States
Company
Overview
1969 Founded
Year Established
The firm traces its origins to 1969, marking over five decades of global consulting and engineering expertise.
Top ranking
ENR Lists
Recognized annually in ENR’s rankings as a leading firm in design and environmental services.
- A global consulting, engineering and construction‑management firm.
- Specializes in environmental engineering, geotechnical work, pipeline, power utilities, water, transportation and government projects.
- Balancing public and private sector work, it blends field services with digital and inspection technologies.
- Typical projects include coastal resilience upgrades, substation modernization, brownfield redevelopment, pipeline/installations and transportation infrastructure.
- Implements high‑visibility, multi‑year programs—from power‑grid upgrades to aquatic centers and submarine cables.
- Unusual for its breadth: a NASA satellite‑data early adopter and provider of intelligent‑grid and field‑inspection services.
- Integrity in all actions
- Excellence in delivery
- Innovation through collaboration
- Accountability for success
- Commitment to client satisfaction
2050 Target
Net-zero carbon emissions
Aim to achieve net-zero carbon emissions by the year 2050.
- Focus on environmental impact reduction in projects
- Sustainable energy and infrastructure solutions
- Investment in renewable energy technologies
- Commitment to minimizing waste and optimizing resources
- Gender balance initiatives in leadership roles
- Promotion of a diverse workforce through talent acquisition strategies
- Focus on providing equal opportunities for all employees
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio