Specialty Licensing Administrator

Description

• Assist with specialty leasing budget generation and forecasting.
• Maintain visual standards and other compliance guidelines set forth by the company. This entails walking the shopping center daily to ensure the retail merchandising unit, kiosk, and inline tenants, show promoters, advertisers and sponsors are adhering to our high visual and operating standards. Monitor and report other items or areas that may require follow up by other property team members.
• Meticulously organize, collect, enter, update, record, and ensure accuracy within deadlines of all files/information for specialty leasing approvals, agreements, amendments, photo documentation, security deposits, rental receipts, sales, percentage rent calculations, related financials, forecasting and reporting. Track agreement executions and renewals to meet required timelines. Distribute requirements, collect specialty leasing tenants’ acknowledgments, and ensure compliance of all appropriate certificates of insurance, rules and regulations, demonstration regulations, merchant manual, kiosk criteria manual and signage criteria.
• Coordinate inline/kiosk tenants’ move in and move out including turnover of keys, clean premises with appropriate shelves, any other required fixtures, and functional electrical and phone lines in appropriate party’s name/account.
• Monitor tenant expirations and openings. Appropriately plan, mask, or merchandise any inline store’s downtime or closure to meet high visual and operating standards.
• Appropriately forward call-ins, walk-ins or other inquiries and assist in lead generation. Request, process, and record applications.
• Generate and review financial reports and notify Property Accountant of any issues.
• Update and maintain revenue tracking report for specialty leasing agreements.
• Routine walking and climbing on the job inside the shopping center is required to load, cart, move, place, set up, tear down and store retail merchandising units, shelving, fixtures and displays
• Maintain familiarity of existing tenant exclusives and kiosk restriction zones.
• Oversee administrative details for license agreements, sponsorship or advertising agreements, and storage agreements.
• Communicate and coordinate with contracted part-time visual merchandiser for move in and move out of displays for specialty leasing tenants, show promoters, advertisers, and sponsors.
• Assist the Sr. General Manager and Specialty Leasing Manager in achieving Specialty Leasing’s income, receivables, expense, and occupancy goals for Eden Prairie Center.

Requirements

• Successfully balance the requirements of this position including prioritization and time management.
• Bachelor’s Degree or equivalent experience strongly preferred
• Ability to read and understand standard business documentation and contract language
• Must be willing and able to support some after-hours activities such as coordination of holiday season tenants’ move ins and move outs
• Works with tools of the trade
• Comfortable working in a fast paced, highly dynamic work environment; exceptional organizational, time management, oral and written communication skills
• Solid analytical skills with working knowledge of budgeting, accounting, and financial analysis; ability to review and understand financial reports
• Above average ability to communicate tactfully, skillfully, and persuasively in challenging situations with retailers, property team and executive management, along with excellent trouble shooting and problem resolution skills
• 3+ years of experience in a senior level administrative support position and/or previous experience in the shopping center or commercial real estate sales.
• Be familiar with all inventory and pricing rates for specialty leasing retail merchandising units, kiosks, inline premises, show placements, sky banner advertising and common area advertising, including all placements, detailed specifications, and production alternatives. Inspect and coordinate the storage, function, efficient and safe maintenance, repair and replacement of specialty leasing’s inventory, equipment, and supplies.
• Excellent proficiency with PC, Microsoft Office programs, specifically with Microsoft Word, Excel, and Outlook.
• Valid driver’s license required
• Real Estate Salesperson license required within 120 days
• Must be able to lift 40 pounds
• Proven ability to work independently, be flexible, prioritize and deal with multiple tasks; proactively and effectively establish priorities and have a cheerful outlook

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance