Project Assistant at Marek in Houston, TX | Kablio

Role

Description

invoice processing

order log

billing spreadsheets

system updates

budget tracking

report preparation

Review and submit customer invoices in a timely manner, along with answering customer questions ensuring effective resolution with invoice statements.
Create and maintain incoming work order and change order logs.
Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies.
Communicate with project management team on change orders, work orders, labor and material tracking for system log updates.
Prepare, organize, and manage all electronic project site location files, file correspondence and other related records.
Compile and prepare various reports, such as billing reports, pay applications, subcontracts, and change orders.
Enter, track, and update project budget s through project site completion.
Work with Credit Department to ensure customer invoices are processed and paid in a timely manner.
Work with system related issues that might occur due to missing or invalid phase codes.
Assist Project Managers with subcontractors and vendors to include preparing project management reviews, approval, and preparation of proposal logs to return to customer.

Requirements

microsoft office

accounting systems

project accounting

billing

high school

construction

Ability to multi-task.
Strong relationship building skills.
Proficiency with Microsoft Office products; specifically, Outlook, Word, and Excel.
2+ years of experience in project accounting or billing role.
Knowledge of standard billing concepts, practices, and procedures.
High school diploma/GED with equivalent work experience.
Exposure to various accounting systems (Oracle, SAP, JD Edwards, etc.)
Demonstrated experience with excel formulas, calculations, and spreadsheet management.
Strong numerical and reasoning skills.
2 years of related accounting or billing experience.
Knowledge of the construction industry preferred.
Ability to collaborate with all levels of management.
Proven customer service skills.
Excellent verbal and written communication skills.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1945

Year Established

The company was established over 75 years ago and has since built a strong legacy in mechanical and electrical contracting services.

The company specializes in large-scale projects across various sectors, including industrial, commercial, and residential.
Known for its expertise in delivering complex systems for high-profile infrastructure projects.
MAREK’s financial strength is driven by consistent growth and a diverse portfolio of successful project completions.
Their typical projects range from office buildings to large industrial complexes, with an emphasis on quality and safety.
The company offers a comprehensive range of services, including HVAC, electrical, and fire protection systems.
MAREK is highly regarded for its deep knowledge of energy-efficient systems and cutting-edge building technologies.

Culture + Values

80 Years

Years of Commitment

Reflects the company's dedication to valuing people and fostering long-term success.

Customers – The MAREK customer is the lifeblood of our business. Without them, nothing else we do matters. We want our customers to be beyond satisfied. We expect our customers to hold us to a higher standard for the products and services we deliver.
Safety – For a quality workforce to thrive, our employees must be safe. MAREK is committed to efficient planning and training that makes the safest possible workplace a reality.
Ethics – We believe in doing the right thing even when no one is looking. MAREK will never cut corners.
Excellence – MAREK redefines the industry's standards with each project we complete through innovation, diversification of people and services, and attention to detail and teamwork. We strive to ensure the best job we've ever done is the one we do for you.
Community – Whether we're constructing future landmarks or just lending a helping hand, MAREK employees take pride in their communities. That’s why we share our resources with those in need and support public policies that make life better for all.
Financial Stability – The MAREK difference flows from a bedrock of financial stability. Without making a fair profit from quality work, we could not care for our employees or consistently deliver the best products and services to our customers.

Environment + Sustainability

No net‑zero emissions target or timeline is publicly stated.
No specific environmental strategy, emissions data, sustainability goals, or results are disclosed on the official website or LinkedIn page.

Inclusion & Diversity

Glassdoor Ratings

Culture & Values

The company received a Glassdoor rating of 3.4/5 for both culture & values and diversity & inclusion.

CEO Approval

Employee Satisfaction

88% of employees approved of the CEO, reflecting strong leadership support.

Employee review average: women rating unavailable, men rating 2.6/5.
Diversity statistics by race/ethnicity (Hispanic/Latinx 3.3/5, White 2.5/5).

Articles

About Us

Careers

Role

Description

invoice processing

order log

billing spreadsheets

system updates

budget tracking

report preparation

Review and submit customer invoices in a timely manner, along with answering customer questions ensuring effective resolution with invoice statements.
Create and maintain incoming work order and change order logs.
Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies.
Communicate with project management team on change orders, work orders, labor and material tracking for system log updates.
Prepare, organize, and manage all electronic project site location files, file correspondence and other related records.
Compile and prepare various reports, such as billing reports, pay applications, subcontracts, and change orders.
Enter, track, and update project budget s through project site completion.
Work with Credit Department to ensure customer invoices are processed and paid in a timely manner.
Work with system related issues that might occur due to missing or invalid phase codes.
Assist Project Managers with subcontractors and vendors to include preparing project management reviews, approval, and preparation of proposal logs to return to customer.

Requirements

microsoft office

accounting systems

project accounting

billing

high school

construction

Ability to multi-task.
Strong relationship building skills.
Proficiency with Microsoft Office products; specifically, Outlook, Word, and Excel.
2+ years of experience in project accounting or billing role.
Knowledge of standard billing concepts, practices, and procedures.
High school diploma/GED with equivalent work experience.
Exposure to various accounting systems (Oracle, SAP, JD Edwards, etc.)
Demonstrated experience with excel formulas, calculations, and spreadsheet management.
Strong numerical and reasoning skills.
2 years of related accounting or billing experience.
Knowledge of the construction industry preferred.
Ability to collaborate with all levels of management.
Proven customer service skills.
Excellent verbal and written communication skills.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1945

Year Established

The company was established over 75 years ago and has since built a strong legacy in mechanical and electrical contracting services.

The company specializes in large-scale projects across various sectors, including industrial, commercial, and residential.
Known for its expertise in delivering complex systems for high-profile infrastructure projects.
MAREK’s financial strength is driven by consistent growth and a diverse portfolio of successful project completions.
Their typical projects range from office buildings to large industrial complexes, with an emphasis on quality and safety.
The company offers a comprehensive range of services, including HVAC, electrical, and fire protection systems.
MAREK is highly regarded for its deep knowledge of energy-efficient systems and cutting-edge building technologies.

Culture + Values

80 Years

Years of Commitment

Reflects the company's dedication to valuing people and fostering long-term success.

Customers – The MAREK customer is the lifeblood of our business. Without them, nothing else we do matters. We want our customers to be beyond satisfied. We expect our customers to hold us to a higher standard for the products and services we deliver.
Safety – For a quality workforce to thrive, our employees must be safe. MAREK is committed to efficient planning and training that makes the safest possible workplace a reality.
Ethics – We believe in doing the right thing even when no one is looking. MAREK will never cut corners.
Excellence – MAREK redefines the industry's standards with each project we complete through innovation, diversification of people and services, and attention to detail and teamwork. We strive to ensure the best job we've ever done is the one we do for you.
Community – Whether we're constructing future landmarks or just lending a helping hand, MAREK employees take pride in their communities. That’s why we share our resources with those in need and support public policies that make life better for all.
Financial Stability – The MAREK difference flows from a bedrock of financial stability. Without making a fair profit from quality work, we could not care for our employees or consistently deliver the best products and services to our customers.

Environment + Sustainability

No net‑zero emissions target or timeline is publicly stated.
No specific environmental strategy, emissions data, sustainability goals, or results are disclosed on the official website or LinkedIn page.

Inclusion & Diversity

Glassdoor Ratings

Culture & Values

The company received a Glassdoor rating of 3.4/5 for both culture & values and diversity & inclusion.

CEO Approval

Employee Satisfaction

88% of employees approved of the CEO, reflecting strong leadership support.

Employee review average: women rating unavailable, men rating 2.6/5.
Diversity statistics by race/ethnicity (Hispanic/Latinx 3.3/5, White 2.5/5).

Articles

About Us

Careers