Executive Assistant (Remote)

Description

• Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.
• Plan and organize meetings.
• Compose, edit, and proofread correspondence, contracts, reports and/or presentations.
• Perform routine administrative tasks such as filing and drafting correspondence.
• Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.
• Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
• Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Responsible for updating task management software for key action items.
• Manage and prioritize the CEO's calendar/schedule.
• Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.
• Performs various administrative functions as requested.
• Responsible for communication support across the practice area.
• Prepare responses to correspondence containing routine inquiries.
• Compile meeting agendas and minutes as needed.
• Maintain strict confidentiality of the company and executive information.
• Occasionally interview candidates.
• Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.

Requirements

• 3+ years of related experience as an executive assistant
• 10+ years of administrative experience
• Strong communication skills (both written and verbal)
• Strong skills within MS Office Suite
• Ability to develop presentations and materials that are client and/or executive management ready
• Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred

Benefits

• Our company is FULLY REMOTE!
• Revenue increased 67% year over year Jan-Nov 2025
• Dispositions increased 70% year over year Jan-Nov 2025
• Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!

Training + Development

Interview process

Visa Sponsorship

Security clearance