Coordinator, Transaction Svcs

Description

• Perform administrative functions and prepare communication as required.
• Respond to outside broker requests.
• Coordinate mass marketing mailings.
• Update and maintain various information databases to include; client and prospect databases.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Create, maintain and/or purge files and records, including real estate transaction files.
• Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
• Prepare, update, collate and package reports as instructed by team.
• Prepare expense reports as required.

Requirements

• High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• Real Estate License a plus.
• Problem solving, decision-making, and analytical skills required
• Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance