Facilities Manager

Description

This role will serve as the primary liaison for tenants, emphasizing the coordination of repairs, preventative maintenance, and adherence to safety and regulatory standards.

You will report into the General Manager and work closely within a team of 10 consisting of Centre Manager, General Manager and Maintenance Manager.

• Actively work to develop operational budgets and ensure effective management of budgets.
• Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, vertical transportation, electrical outages, water leaks etc
• Ensure the provision of a safe working environment and ensure compliance with statutory regulations on fire, health and safety standards.
• Directly manage the maintenance manager and support with their career development
• Manage the day-to-day operations of 2 shopping centres
• Lead and oversee comprehensive daily inspections of both centres, maintain/introduce a system for ensuring all areas comply with operational and safety standards
• Update and maintain list of facilities equipment, including life-cycle and replacement costs as required.
• Proactively support all tenancy delivery aspects of refurbs, upgrades, new stores, tenant repairs, inductions; process/paperwork/reporting.
• Build and develop effective client/ stakeholder relationships across multiple levels of the organization.
• As part of Centre’s Emergency Management, ensure essential support for after hour and 24/7 on-call response as needed.
• Ensure in conjunction with other team members that Monthly Reports are completed in atimely and accurate matter. Reports are to contain:
• Ensure a property risk management program including audits is implemented and maintained across both centres.
• Ensure escalation procedures and incident reporting procedures are implemented, tested and reviewed in line with legislation.
• Develop, recommend, and administer Essential Service & OH&S policies and procedures, in support of shopping centres compliance with approved policies, procedures, and processes.
• Plan, organize, maintain, and manage the operations and reliability of centre facilities and general infrastructure. Establish and monitor preventative maintenance processes and programs including inspection of maintenance work by contractors.
• Participate in the development and administration of centre maintenance budget
• Budget Status/tracking outgoings against budget
• Monitor and oversee the work of external contractors to ensure OH&Scompliance & safe working practices are met and house rules are adhered to.
• Ensure compliance to all OH&S, Environment and Risk Management Policies and Procedures.
• Ensure compliance to Building Code of Australia,Australian Standards, Disability Discrimination Act, and all other regulations relevant.
• Regularly prepare and present status updates to management regarding ongoing maintenance tasks, ensuring alignment with operational priorities. Work with Finance Manger week to week for all budget needs/changes.
• Supervise operations administrative services including technical/support staff & contractors.
• Work with the Centre Manager to manage tenant requirements & communication on any planned or emergency works
• Ensure strict adherence to safety and compliance protocols within the retail environment, act as the principal authority on these matters and advocate for best practices.

Requirements

• Experience managing and setting operational budgets
• Facilities management experience within shopping centres
• Experienced in managing subcontractor and stakeholder relationships
• Experience in reporting of data
• Capex tracking

Benefits

Package: Competitive salary. Working days will be 3-4 days per week so salary will be pro rata

• Status of planned & professional maintenance programs

Training + Development

Interview process

Visa Sponsorship

Security clearance