Description

The Office Coordinator collaborates with administrative managers to ensure effective information flow among internal and external stakeholders. This full‑time hybrid role is based in Oakbrook, Illinois, with two to three days per week on‑site.

• Gather, track, and report expenses using the finance system.
• Assist the Administrative Manager with monthly expense reports for executive leadership.
• Serve as insurance liaison with brokers to ensure certificates of insurance and bonds meet contractual, regulatory, and project requirements.
• Support the business development team in planning activities, expos, and other administrative functions.
• Manage the general mailbox for non‑project‑related matters.
• Oversee safety awareness and coordinate with the Willdan Group compliance team.
• Work with the Facilities Coordinator to activate and maintain office access for employees.
• Coordinate quarterly Service Awards.
• Plan, coordinate, and manage company‑sponsored events throughout the year.
• Prioritize multiple projects and tasks to deliver high‑quality results on time.
• Improve, manage, and implement new processes.
• Collaborate with diverse stakeholders and deliver excellent customer service in a dynamic growth setting.

Requirements

• Minimum five years of experience as an Administrative Assistant or business office coordinator.
• Proficient with MS Office, Excel, Word, and Outlook.
• Understand office management procedures in depth.
• Perform effectively in a fast‑paced, evolving, entrepreneurial environment.
• Exhibit excellent organizational skills and attention to detail.
• Demonstrate strong analytical and problem‑solving abilities.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance