Property Administrator

Description

• Review tenant and head lease abstracts and ensure accuracy of rent rolls to include the simulation and review of monthly rent roll to assist Property Manager;
• Administer tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears;
• Code, process, and enter incoming invoices via accounting software (Nexus);
• Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.
• Prepare monthly accruals;
• Prepare statements of account as needed;
• Assist with preparation of Property Budgets;
• Maintain Utility Registers and assist Property Manager with tracking utility payments;
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence;
• Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required;
• Maintain an up-to-date tenant contact list for all properties;
• Maintain an up-to-date Contractor List for all properties and set up new vendors and ensure compliance standards are met;
• Provide assistance on special projects, including preparation of various consolidated reports;
• Assist with distribution of annual budget reconciliation and RANs, manual invoices;
• Process monthly re-occurring billing;

Requirements

• Previous Property Administration or related office experience;
• Strong computer skills, specifically with Excel, and a keen attention to detail;
• A self-starter with the ability to work independently;
• Excellent written and verbal communication skills, combined with an approachable manner;

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance