SECRETARY 2 - MUSIC DEPARTMENT(Southern Connecticut State University)

Description

• Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
• operate office suite software;
• Coordinates with others both within and outside of the organization on a variety of non-routine matters.
• Takes notes and/or meeting minutes;
• Designs office filing systems;
• Writes minutes of meetings, lectures, conferences, etc. from rough draft;
• schedule and prioritize office workflow;
• Designs and initiates new forms and procedures to facilitate workflow;
• Maintains an inventory of supplies and equipment;
• Orders supplies when necessary;
• Maintains, updates and reviews reference materials and manuals.
• Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
• Answers phones and screens incoming calls;
• Screens letters, memos, reports and other materials to determine action required;
• Arranges and coordinates meetings (including space and equipment);
• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
• Prepares expense accounts;
• Makes travel arrangements.
• take notes (shorthand, speedwriting or other method acceptable to the supervisor).
• Organizes and maintains files (including confidential files);
• Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature.
• Maintains time and attendance records;
• Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items);
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem);
• Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
• Greets and directs visitors;
• operate office equipment which includes computers, tablets, and other electronic equipment;
• May make recommendations to the supervisor.
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.

Requirements

• business math;
• Experience working with basic graphic design and publicity materials (Canva) and document layout (formatting concert programs)
• Ability to
• Considerable knowledge of
• Knowledge of
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
• interpersonal skills;
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting.
• proper grammar, punctuation and spelling;
• Proofreads for content;
• oral and written communication skills;
• Experience working with and/or learning software and programs for task-management, asynchronous collaboration and teamwork (Google Drive, One Drive, Team, Asana)
• Experience generating and formatting basic written communication for department functions (meeting minutes, communication with vendors, correspondence with prospective students and faculty)
• Edits using knowledge of grammar, punctuation and spelling.

Benefits

• A health work/life balance to all employees
• Professional growth and development opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance