Proposal Manager

Description

• Collaborate with marketing/communications to support enterprise campaigns and internal storytelling tied to pursuit success.
• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas
• Hold team members accountable for production timelines, information gathering, and adherence to brand and formatting standards.
• Direct content strategy across pursuit types, ensuring proposal narratives, project writeups, and resumes are strategically tailored and on message.
• Align data management practices with regional and enterprise requirements to ensure content accuracy and system integration.
• Partner with estimating and operations to translate technical details into clear, client-focused narratives.
• Manage proposal team use of DASH, Bynder, and other systems—establishing workflows for content updates, access, and version control.
• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity
• Maintain and oversee systems for tracking proposal components, compliance items, recommendation letters, and past performance.
• Collaborate with the marketing team on event coordination, helping develop materials and logistics for regional trade shows, recruiting events, and internal celebrations.
• Partner with marketing and communication leaders to translate proposal content into external marketing assets, including award entries, case studies, and social media features.
• Support proposal team participation in client-facing events, panels, and industry conferences.
• Serve as a regional brand ambassador, guiding the proposal team in maintaining consistency across materials and platforms.
• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer
• Assist the Project Development Manager the coaching and preparation of interview teams, including presentation material development, logistics, and rehearsal planning.
• Facilitate pursuit processes including kickoff meetings, strategy sessions, reviews, and final QA/QC.
• Collaborate with business development and marketing to develop messaging and materials for regional events connected to key pursuits or clients.
• Collaborate with business development, estimating, and operations to develop long-range positioning strategies for the pipeline.
• Oversee and be a power user of AI tool use (e.g., CoPilot, Joist) and ensure ethical, accurate, and brand-consistent output.
• Lead the development of high-level pursuit content including executive summaries, differentiators, and key themes.
• Guide the proposal team in monitoring upcoming procurement opportunities and helping prioritize pursuits.
• Ensure all proposal content and visual materials align with enterprise identity and brand tone.
• Constantly reads written communications and views email submissions
• Enforce proposal closeout best practices and content reuse systems.
• Oversee all RFQ/RFP responses within the region, ensuring pursuit strategies are clear, win themes are integrated, and proposals are delivered on time and in full compliance.
• Guide the development of staffing approaches, site logistics narratives, and project delivery writeups tailored to each opportunity.
• Ensure coordination between proposal and marketing efforts for consistent messaging and regional positioning.
• Provide input on internal communications related to regional wins, staff recognition, and team milestones.

Requirements

• Exceptional writing and storytelling skills, including the ability to distill technical input into compelling narratives aligned with pursuit themes and evaluation criteria
• Physical Exam (if applicable)
• Proficient in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop), Microsoft Office Suite, and proposal support tools
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind
• Proactive team builder and coach, with a demonstrated ability to mentor others, drive accountability, and foster a collaborative and high-performance environment
• Background Checks for Badging/Security Clearances (if applicable)
• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• Bachelor’s degree in marketing, communications, construction management, or related field
• Verification of Work Authorization and Employment Eligibility
• 4+ years of leadership experience, including managing direct reports, leading teams, and driving strategic outcomes across multiple concurrent pursuits
• Strong interpersonal and communication skills, capable of building trust with operations, marketing, and estimating teams while representing the value of proposal strategy to regional leadership
• Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects
• 7+ years of experience in the architecture, engineering, and construction (AEC) industry, with a strong focus on procurement and proposal development
• Experienced with CRM systems, content libraries, and proposal tracking software
• Visual acuity and ability to operate a vehicle as certified and appropriate

Benefits

• Substance Abuse Screening
• Total Compensation Range: $111,330.00 - $120,270.00 (Salary + COLA)
• Anticipated Cost of Living Adjustment: $26,400.00 (COLA)
• Salary Range: $84,930.00 - $93,870.00

Training + Development

Interview process

Visa Sponsorship

Security clearance