Fundraising and Administration Coordinator

Balmoral Tanks

Balmoral Tanks designs and manufactures storage tanks for water, oil, and other industrial uses.

Coordinate fundraising events, admin, finance, and stakeholder liaison for Friends of ANCHOR.

6 days ago ago

Junior (1-3 years), Expert & Leadership (13+ years)

Full Time

Aberdeen, Scotland, United Kingdom

Hybrid

Company Size

200 Employees

Service Specialisms

Engineering

Design

Project Management

Consulting

Technical Services

Sector Specialisms

Civil Engineering

Firefighting

Potable Water

Non-Potable Water

Anaerobic Digestion

Wastewater

Desalination

Drainage

Role

What you would be doing

donation recording

crm management

invoice management

shopify stock

event coordination

volunteer scheduling

Following the charity’s established processes to record and reconcile donations and gift aid claims
Act as the first point of contact for enquiries to the fundraising team, managing the main email inbox, direct phone number and visitors to the office
Coordination of a weekly task list for office-based volunteers
Lead liaison for assigned stakeholder groups including the charity’s Be the Change collection can partners, YPI groups and specified Challenge Events
Prepare and disseminate minutes from weekly fundraising meetings and monthly team meetings
Upkeep of the charity’s merchandise stock, including handling and recording online purchases through Shopify
Support the fundraising team with regular audit processes
Provide support and promotion opportunities for fundraisers as appropriate, including the management of event collateral like fundraising packs and apparel
Support the Finance Manager and the fundraising team with day-to-day finance operations and database administration. Training and full procedure onboarding will be provided.
Administration tasks relating to the charity’s fundraising volunteers, including data capture for new volunteers, rota creation, hour reporting and managing collateral such as cash floats and ID badges
Manage and maintain the charity’s record of event risk assessments and incident report logs
Administration of the guest experience for our events, including team or ticket bookings, preparation of guest lists, table plans, ID badges and post-event feedback and follow-up
Coordinate and manage bookings, including for meetings, team training and travel
Managing feedback and Microsoft Forms
Donor acknowledgement, including writing weekly thank you letters and maintaining accurate records for our donor recognition scheme
Coordinate sign-ups, onboarding communications and acknowledgments for the stakeholder groups above
Invoice management, weekly cash banking and monthly reconciliation of credit card spend
Follow established processes to maintain the charity’s donor database (CRM), ensuring data integrity, confidentiality, and compliance with data protection regulations. External training can be provided in this area if required.
Maintain an accurate record of the charity’s fundraising collateral out in the community
Play an active, hands-on support role in the charity’s strategic events and campaigns
Manage selected venue and supplier bookings
End-to-end prize management and coordination for the charity’s three main fundraising events Brave, Courage on the Catwalk and our Golf Event, including our Tree of Indulgence and Golf Event silent auction
Manage office supplies and space

What you bring

gdpr

microsoft office

crm

driver’s licence