Legal Secretary

Description

This role provides critical administrative support to the company’s in-house legal team, helping to manage real estate transactions, entity filings, and documentation throughout the development process. The ideal candidate is dependable, proactive, and thrives in a fast-paced environment where accuracy and attention to detail are key.

• Prepare and submit basic corporate filings, including entity formations, annual reports, and registrations.
• Organize and maintain legal and corporate files (both electronic and physical), ensuring accuracy, confidentiality, and accessibility.
• Coordinate document execution, notarization, and distribution for contracts, closings, and other legal materials.
• Track, coordinate and respond to internal requests for legal documents or project records.
• Maintain organized systems for contracts, permits, and other project-related documentation.
• At the completion of each deal, assemble and finalize comprehensive closing binders, ensuring all executed documents, exhibits, and correspondence are properly organized and archived.
• Assist with title, survey, and due diligence coordination for acquisitions and development projects.

Requirements

About the role: We are seeking a highly organized and detail-oriented Legal Secretary to support the Legal Department of a real estate development firm specializing in land development, multifamily housing, and hospitality ventures.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with digital filing systems.
• Excellent attention to detail and commitment to accuracy.
• 2–4 years of administrative or legal support experience, ideally within a real estate, land development, or construction-related environment.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Bachelor’s degree required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance