Project Accountant

Description

We are seeking a proactive and detail-oriented Project Accountant to support the financial and operational management of our project-based business. This role plays a critical part in connecting finance with operations — overseeing budget tracking, resource allocation, and efficiency reporting across multiple concurrent projects.

• Maintain organized and transparent financial documentation for all active projects.
• Monitor and report on resource allocation across active projects, highlighting potential gaps, overages, or inefficiencies.
• Develop and maintain detailed project budgets, forecasts, and job cost reports to ensure financial accuracy and accountability.
• Prepare efficiency and productivity reports to evaluate project performance and inform operational decision-making.
• Assist with month-end and year-end closing activities related to project accounting.
• Reconcile project-related expenses, purchase orders, and vendor invoices to ensure accuracy and compliance.
• Support leadership with budget variance analyses, financial summaries, and actionable insights.
• Collaborate with operations and project managers to align budgets, timelines, and staffing plans with project goals.
• Partner with the CFO and Director of Operations to continuously refine tracking systems and improve cross-departmental reporting.
• Track and analyze team hours, labor allocation, and utilization to measure performance and identify opportunities for greater efficiency.

Requirements

The ideal candidate is analytical and process-driven, with a talent for transforming data into actionable insights that improve productivity and profitability. This person will collaborate closely with project leads, operations, and finance to ensure every project runs on time, on budget, and with optimal resource utilization.

• Proficiency with accounting or project management tools (e.g., QuickBooks, Studio Designer, or comparable platforms).
• Strong understanding of job costing, budget management, and time/resource tracking systems.
• Familiarity with resource utilization reporting and performance metrics for multi-phase projects.
• Excellent communication skills and a collaborative, solutions-oriented mindset.
• Understanding of purchasing workflows and expense management processes.
• Experience with QuickBooks Online, Studio Designer, or ERP systems used in project-based industries.
• Exceptional attention to detail and strong organizational skills.
• Ability to translate financial data into clear, actionable insights for operations and leadership.
• 3–5 years of accounting or project finance experience within a project-based, creative, or production-oriented environment (e.g., architecture, interior design, staging, or similar).
• Advanced Excel and data analysis skills, with the ability to generate clear and meaningful reports.
• Bachelor’s degree in Accounting, Finance, or a related field.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance