Document Controller at Flynn in London, England, United Kingdom | Kablio

Role

Description

file naming

change management

purchase orders

sharepoint

document control

audit support

Development of project file naming protocols with project team, in line with Flynn/Client protocols and ISO19650
Managing Change Management Process - Preparing, Managing & Issuing Change Alerts & Orders.
Placing orders and raising purchase orders
Transmitting documentation and submittals through the SharePoint system
Reviewing and updating technical documents, such as manuals and workflows
Archiving files and ensuring all team members have access to the necessary documentation.
Managing the flow of documentation in the project office
Maintaining office sign-in registers and timesheets
Training new users in the clients’ internal document control system
Generating periodic reports on project
Audit preparation and support to verify that regulatory and quality requirements have been met.
Carrying out daily project office administrative tasks, in support of the project management teams
Arranging third party access accounts for new and existing team members

Requirements

procore

bim360

ms office

document control

2‑year experience

iso19650

Fluent in English
Impeccable Organisational skills (for ensuring all tender docs are downloaded correctly)
Ability to work as part of a team and also autonomously
Good communication skills as this is essential with operations teams; High standard of written English
At least 2 years’ experience in document control position
Experience with document management systems (Procore preferable/Collaboration systems such as BIM360/ACC is seen as an advantage)
Proficient in MS Office applications (Excel, Words and PowerPoint) is essential
Ability to multitask
Knowledge of Procore, Asite and BIM360 software is an advantage
Construction experience preferable
Understanding ISO19650 document control in relation to naming conventions, revision statuses and suitability codes.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 2004

Year Established

The year the company was first established in Dublin.

Grown steadily into one of Ireland’s leading construction management and fit‑out firms.
Project work spans commercial offices, healthcare environments, aviation facilities, hospitality venues, data centres and retail sites.
Expanded beyond Ireland with offices in London and Copenhagen following major data centre contracts.
Emphasizes early collaborative engagement—often joining at pre‑construction to drive value engineering and timely delivery.
Earned Platinum LEED certification on flagship sustainable projects like Cumberland House.
Client base includes blue‑chip names such as DAA, Diageo, LinkedIn, Accenture, Laya Healthcare and Twitter.
Accredited to ISO 9001 and Safe‑T‑Cert Grade A for quality and safety, maintaining structured systems across every project.
Driven by digital delivery and BIM, pre‑emptively resolves constructability clashes before physical work begins.

Culture + Values

Build an International Construction Solutions Company, delivering Sustainable Work Environments, Empowering staff to achieve their ambitions.
Safety always comes first.
Deliver a quality and sustainable product to clients, developing people to their highest potential within a high-performing diverse team culture.
Flynn Way: Family, Winning, Together.
Proud to represent the brand.
Family: a safe, fun, secure workplace where people care about and trust each other.
Winning: deliver right the first time with the best people, training, and support.
Together: many teams supporting each other toward shared values and goals.
A safe workplace.
Authenticity.
Initiative.
Good Humor.
Action over words.
Honesty (‘The truth will do’).
Enthusiasm.
Teamwork.
Integrity.
Valuing people’s opinions.
Innovation.
Creating opportunity for people.
Earning customer loyalty.
Making each other look good.
Delivering on promises.
Getting results.
Sharing information.
Growing the business strategically.
Constantly questioning the status quo.
Supporting and trusting each other.
Doing the right thing.
Working hard and having fun.
Growing people to their full potential.
Being profitable for the benefit of all stakeholders.

Environment + Sustainability

98.8%

Waste Recycling Rate

The company achieves an impressive recycling rate, with nearly all waste generated on-site being recycled.

5-Year

Sustainability Plan

A comprehensive strategy to introduce electric vehicles, reduce waste, and enhance recycling efforts across operations.

Holistic approach: incorporate sustainability into company culture and work.
Multiple LEED-accredited professionals; implement LEED green principles on all projects.
Cumberland House achieved Platinum LEED status.
Commit to quiet worksites using sound-absorbent measures, neighbor feedback.
Measure success by positive social impact and local employment.
ISO 14001:2015 Environmental Management System certification.
Committed to minimise waste and reduce water consumption; Reduce, Reuse, Recycle policy.
Monitor and record environmental impacts regularly.

Inclusion & Diversity

2024 Gender Pay Gap Report

Upcoming Report Publication

The company is committed to transparency by publishing its Gender Pay Gap Report for the year 2024.

Compliant with 2021 Act

Regulatory Adherence

The company fully complies with the Gender Pay Gap Information Act 2021, ensuring transparency and accountability in reporting.

Committed to embracing diversity in all its many facets and providing an inclusive environment.
Aim to provide transparency on gender pay gap in accordance with Irish Government reporting.
Diverse team culture.

Articles

Expertise

About

Careers – Site Manager role

Role

Description

file naming

change management

purchase orders

sharepoint

document control

audit support

Development of project file naming protocols with project team, in line with Flynn/Client protocols and ISO19650
Managing Change Management Process - Preparing, Managing & Issuing Change Alerts & Orders.
Placing orders and raising purchase orders
Transmitting documentation and submittals through the SharePoint system
Reviewing and updating technical documents, such as manuals and workflows
Archiving files and ensuring all team members have access to the necessary documentation.
Managing the flow of documentation in the project office
Maintaining office sign-in registers and timesheets
Training new users in the clients’ internal document control system
Generating periodic reports on project
Audit preparation and support to verify that regulatory and quality requirements have been met.
Carrying out daily project office administrative tasks, in support of the project management teams
Arranging third party access accounts for new and existing team members

Requirements

procore

bim360

ms office

document control

2‑year experience

iso19650

Fluent in English
Impeccable Organisational skills (for ensuring all tender docs are downloaded correctly)
Ability to work as part of a team and also autonomously
Good communication skills as this is essential with operations teams; High standard of written English
At least 2 years’ experience in document control position
Experience with document management systems (Procore preferable/Collaboration systems such as BIM360/ACC is seen as an advantage)
Proficient in MS Office applications (Excel, Words and PowerPoint) is essential
Ability to multitask
Knowledge of Procore, Asite and BIM360 software is an advantage
Construction experience preferable
Understanding ISO19650 document control in relation to naming conventions, revision statuses and suitability codes.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 2004

Year Established

The year the company was first established in Dublin.

Grown steadily into one of Ireland’s leading construction management and fit‑out firms.
Project work spans commercial offices, healthcare environments, aviation facilities, hospitality venues, data centres and retail sites.
Expanded beyond Ireland with offices in London and Copenhagen following major data centre contracts.
Emphasizes early collaborative engagement—often joining at pre‑construction to drive value engineering and timely delivery.
Earned Platinum LEED certification on flagship sustainable projects like Cumberland House.
Client base includes blue‑chip names such as DAA, Diageo, LinkedIn, Accenture, Laya Healthcare and Twitter.
Accredited to ISO 9001 and Safe‑T‑Cert Grade A for quality and safety, maintaining structured systems across every project.
Driven by digital delivery and BIM, pre‑emptively resolves constructability clashes before physical work begins.

Culture + Values

Build an International Construction Solutions Company, delivering Sustainable Work Environments, Empowering staff to achieve their ambitions.
Safety always comes first.
Deliver a quality and sustainable product to clients, developing people to their highest potential within a high-performing diverse team culture.
Flynn Way: Family, Winning, Together.
Proud to represent the brand.
Family: a safe, fun, secure workplace where people care about and trust each other.
Winning: deliver right the first time with the best people, training, and support.
Together: many teams supporting each other toward shared values and goals.
A safe workplace.
Authenticity.
Initiative.
Good Humor.
Action over words.
Honesty (‘The truth will do’).
Enthusiasm.
Teamwork.
Integrity.
Valuing people’s opinions.
Innovation.
Creating opportunity for people.
Earning customer loyalty.
Making each other look good.
Delivering on promises.
Getting results.
Sharing information.
Growing the business strategically.
Constantly questioning the status quo.
Supporting and trusting each other.
Doing the right thing.
Working hard and having fun.
Growing people to their full potential.
Being profitable for the benefit of all stakeholders.

Environment + Sustainability

98.8%

Waste Recycling Rate

The company achieves an impressive recycling rate, with nearly all waste generated on-site being recycled.

5-Year

Sustainability Plan

A comprehensive strategy to introduce electric vehicles, reduce waste, and enhance recycling efforts across operations.

Holistic approach: incorporate sustainability into company culture and work.
Multiple LEED-accredited professionals; implement LEED green principles on all projects.
Cumberland House achieved Platinum LEED status.
Commit to quiet worksites using sound-absorbent measures, neighbor feedback.
Measure success by positive social impact and local employment.
ISO 14001:2015 Environmental Management System certification.
Committed to minimise waste and reduce water consumption; Reduce, Reuse, Recycle policy.
Monitor and record environmental impacts regularly.

Inclusion & Diversity

2024 Gender Pay Gap Report

Upcoming Report Publication

The company is committed to transparency by publishing its Gender Pay Gap Report for the year 2024.

Compliant with 2021 Act

Regulatory Adherence

The company fully complies with the Gender Pay Gap Information Act 2021, ensuring transparency and accountability in reporting.

Committed to embracing diversity in all its many facets and providing an inclusive environment.
Aim to provide transparency on gender pay gap in accordance with Irish Government reporting.
Diverse team culture.

Articles

Expertise

About

Careers – Site Manager role