Executive Assistant IV
Rheem Manufacturing
Provides high-level admin support, project management and travel coordination for executives.
22 days ago ago
Junior (1-3 years)
Full Time
Roswell, GA
Office Full-Time
Company Size
12,400 Employees
Service Specialisms
Manufacturing
Engineering
Technical Services
HVAC Systems
Water Heating
Pool & Spa Heating
Sustainability
Training
Sector Specialisms
Residential
Commercial
Industrial
Energy
Water
Buildings
Infrastructure
Utilities
Role
What you would be doing
data analysis
report preparation
expense processing
budget management
meeting logistics
travel coordination
- Conducts research, analyzes and interprets data from various sources and prepares complex reports, as needed. This includes advanced graphics, charts and spreadsheets. May collect, edit and compile reports for executive presentations.
- May participate in key executive meetings for documentation and follow-up on deliverables.
- Processes complex expense reports according to policies and procedures.
- Stays abreast of factors affecting the Executive’s area of responsibility, including client and industry knowledge or issues facing the Executive and the organization. Establishes and maintains a process to stay up to date on relevant information.
- May assist with the development of meeting agendas, content and presentation materials.
- Provides leadership, mentoring, and coaching for direct reports.
- Acts as a coach/mentor to less experienced workers.
- Assists with the management of the Executive’s budget and expenses. Performs necessary accounting functions to achieve departmental goals often requiring interaction with accounts payable and accounts receivable.
- Serves as a role model for others by demonstrating Rheem’s values and behaviors.
- Proactively addresses issues, resolves problems, makes appropriate recommendations, or proposes acceptable alternative solutions.
- Keeps the Executive informed, as needed and escalates issues or matters requiring immediate attention.
- Manages all aspects of meeting planning, communication and logistics including onsite and offsite meetings and events, conference room scheduling, audio visual set up and break down, etc.
- Represents the Executives and acts responsibly within pre-agreed limits, fully understanding the potential impact of the actions taken.
- Manages and maintains complex calendars and coordinates appointments, meetings and conference calls for the Executive, which may include extensive rescheduling. This includes appropriately scheduling, coordinating and confirming appointments for the Executive.
- Arranges complex and detailed international and domestic travel plans and itineraries. Anticipates travel needs for the Executive and independently coordinates complex travel arrangements, typically involving multiple changes or destinations based on understanding the Executive’s availability and obligations. Ensures necessary travel documents, including passport, immigration and visa documentation are processed and provided to the Executive in a timely manner.
What you bring
cap
bachelor’s degree
ms office
power bi
executive support
travel coordination
- Certified Administrative Professional
- Empowered to execute decisions, often acting as the liaison between the Executives with other internal and external parties.
- Operates with a large degree of autonomy and independence with proven experience of making sound business decisions.
- Bachelor’s degree in Business Management or related field
- Excellent communication, negotiation, and interpersonal skills to ensure adequate communication is professional courteous, clear, and concise.
- High School Diploma or equivalent.
- Possesses competence, initiative, and business acumen to perform with a high level of quality and achieve or exceed goals with little supervision.
- Advanced computer skills and in-depth knowledge of relevant software such as MS Office Suite and Visio.
- 3-5 years of management experience
- 7+ years’ experience in business or executive support.
- Extensive experience coordinating all aspects of international and domestic travel.
- Effectively manages conflicting priorities, copes well under pressure with time constraints and demonstrates a high level of emotional intelligence.
- Ability to handle confidential information in a discreet and professional manner.
- Demonstrates flexibility and willingness to work unpredictably and occasionally late hours or weekends.
- Master’s degree in Business Management or related field
- Proficiency with Power BI and AI tools
- Strong organizational skills and attention to detail.
- Exceptional interpersonal skills and political savvy. Adept at building and sustaining influential work relationships within the organization and through our external partnerships.
- Organizational Management Certificate
- Highly experienced in Executive level protocol.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
1925 Founded
Year Established
The company was started in 1925, marking a significant beginning in the HVAC and water heating industry.
Millions
Users Served
The company's products are used by millions of people worldwide, contributing to their comfort and energy needs.
- Known for providing energy-efficient solutions, Rheem has built a solid reputation across residential and commercial sectors.
- With a diverse portfolio, the company manufactures water heaters, HVAC systems, and air quality solutions.
- Rheem operates across North America, Latin America, Asia, and Europe, with manufacturing facilities in key regions.
- Their robust market presence is anchored by strategic partnerships and a wide range of products tailored to the needs of modern living and working environments.
- Customer Focus: We are committed to exceeding customer expectations by delivering quality, value, and innovation.
- Integrity: We act with integrity and fairness in all of our business dealings.
- Excellence: We strive for excellence in every aspect of our business and continually improve.
- Accountability: We take responsibility for our actions and outcomes.
- Sustainability: We are committed to sustainable business practices and minimizing environmental impact.
25% reduction
in greenhouse gas emissions
Achieved significant progress in reducing environmental impact through sustainable practices.
2050
Net Zero commitment
Aiming to achieve carbon neutrality by 2050, reflecting strong environmental responsibility.
- Focus on energy efficiency and reducing carbon footprints across product lines.
- Uses renewable energy sources and energy-efficient technologies in operations.
- Water heater products meet or exceed energy efficiency standards.
25% Leadership Roles
Female Representation
Women account for a significant portion of leadership roles within the organization.
- The organization fosters an inclusive and diverse workplace.
- The company promotes gender equality and actively works to balance gender representation across all levels.
- The company supports employee resource groups and initiatives to help diverse talent thrive.
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