Assistant Facilities Manager
Cbre
Manage daily facilities services, vendors, events, and compliance for a client building.
8 days ago ago
Intermediate (4-7 years), Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Dublin, County Dublin, Ireland
Onsite
Company Size
115,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
event management
preventive maintenance
vendor coordination
asset management
helpdesk ticketing
data reporting
- Event Management Ownership – Manage event requests and trackers. Take complete ownership of process and ensure that all meeting rooms and event spaces are ready and set up each day as per the booking requirements.
- Ensure that all PPM’s are carried out as scheduled, inline with CBRE procedures and paperwork is filed as required.
- Management of all sub-contracted services and ensure all services provided are resourced and maintained to a high standard and within the client’s guidelines. Including the competent completion of inductions, ATWs, DRAs when required
- Co-ordinate access of Vendors with assistance from client security team
- Manage consumables and asset management.
- Ensure all vendors deliver services in line with the contractual obligation and resolve any supplier issues directly with vendors
- Gather data for the client and complete CBRE reporting.
- Act as the Primary Facilities POC for the building.
- Support space management requirements for site.
- Lead by example and model behaviours that are consistent with CBRE RISE values.
- Raise Purchase Orders and process client invoicing
- Ensure a professional / courteous working relationship is maintained with the client and service partners.
- Manage client helpdesk system, ensuring tickets raised and assigned for all activities.
- Ensure that all reactive tickets are logged and managed as per contract SLA’s.
- Be a Moves and Changes liaison, providing solutions and planning support when required.
- Have total ownership of floors and the surroundings areas to ensure the best work experience.
- Manage event bookings and collaborate with all associated teams including but not limited to CBRE onsite team, meeting organisers, equipment owners (IT/AV team) and catering teams.
- Ensure office equipment is in working order and has sufficient supplies
- Regular office audits, recording, assigning and closing out all faults
- Provide an exceptional Workplace Experience to all colleagues and guests visiting
- Carry out cleaning audits in conjunction with the cleaning Vendor, recording, assigning and closing out all faults
- Support the Contract Manager in monitoring services and suppliers and ensure that the required standards are maintained ensuring SLA’s & KPI’s are achieved as well as ensuring the site always remains compliant with current Health & Safety legislation.
What you bring
facilities management
sla/kpi
ms office
google suite
bachelor’s
3-5 years
- Excellent communications skills with a strong ability to build and maintain strong client and service partner relationships.
- Ability to work to pressured deadlines and take on challenges when required
- Team player mind-set and ability to develop team
- Strong ability to work off own initiative
- Strong experience in an FM or related services environment and experience in Facilities Management SLA's / KPI's
- Confident oral and written skills.
- Strong customer service ethic
- In-depth knowledge of Microsoft Office products and Google Suite. Examples include Word, Excel, Outlook, Google Sheets
- Complete all E Learning modules on time and with no manager escalation.
- Excellent organisational skills with a strong inquisitive mindset.
- Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
- Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
- Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded 1906
Year Established
Operates as the world’s largest commercial real estate services firm with a long-standing history.
100+ Countries
Global Presence
Maintains a strong presence across continents, offering market-leading research and analytics.
- Specializes in property leasing, investment management, and advisory services across global markets.
- Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors.
- Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks.
- Known for its innovative use of technology and data to drive real estate decisions.
- Operates across various sectors, with significant expertise in healthcare, retail, and logistics.
- Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.
- Respect – We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.
- Integrity – No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.
- Service – We approach our clients’ challenges with enthusiasm and diligence, building long‑term relationships by connecting the right people, capital and opportunities.
- Excellence – We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.
97% from Properties
Emission Sources
Ninety-seven percent of emissions stem from managing and developing properties for clients.
50% Reduction
Scope 1 and 2 Emissions
Aiming to cut Scope 1 and 2 emissions by 50% by 2030.
100% Renewable
Corporate Energy
Switching to 100% renewable energy by 2025 and 100% electric vehicles by 2035.
68% Cut
Corporate Emissions
Recognized by Forbes as a U.S. Net-Zero Leader with significant emission reductions.
- Committed to Net Zero greenhouse gas emissions across its value chain by 2040.
- Targets validated by the Science Based Targets initiative (SBTi), aligned with limiting warming to 1.5 °C.
26,000 members
EBRG Membership
The company supports a culture of belonging and respect through 26,000 employees across 22 Employee Business Resource Groups (EBRGs).
- Maintain zero tolerance for discrimination in any form; insist on a workplace where everyone is treated fairly and with respect.
- Foster a culture where every employee feels they belong, are heard and valued—creating a more engaged and productive workforce.
- Aspire to be diverse across all dimensions to build stronger teams and better outcomes through varied perspectives, backgrounds and life experiences.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio