Document Controls Specialist I

Description

• Ensure compliance with retention, archiving, and document numbering procedures.
• Assist in uploading, organizing, and maintaining project documents in ACC.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Generate weekly document status reports for management review.
• Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
• Support project managers and consultants in tracking document revisions.
• Verify that all files follow established naming conventions and metadata standards.
• Log submittals, RFIs, meeting minutes, and transmittals.
• Monthly submittal/RFI turnaround time log.
• Supports regular audits of document control processes and procedures.
• Compliance checklist for record accuracy and version control.
• Track incoming/outgoing correspondence.
• Prepares records for inactive storage according to the Records Retention Schedule.
• Weekly document upload summary by project/division.
• Maintain control of hardcopy and electronic project records.
• MDAD teams in maintaining complete project records.
• Assist in preparing ACC distribution groups and folder permissions.
• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Communicate with contractors and consultants to ensure timely document submission.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.

Requirements

• Basic proficiency with Microsoft Office Suite.
• Prior exposure to Autodesk Construction Cloud (Docs, Build, or BIM 360) or similar digital construction platforms.
• Strong written communication and data entry accuracy.
• In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience
• Familiarity with cloud storage systems (ACC, SharePoint, or equivalent).
• Detail-oriented and organized.
• Associate's degree in relevant field, or

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance