Sr. Portfolio Administration Coordinator

Overview

Manages lease administration, data audits, financial reconciliation and client liaison.

Key Responsibilities

• lease audits
• data management
• financial reporting
• subtenant management
• insurance certificates
• document management

Tasks

-Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms -Establish task priorities and create schedules for portfolio objectives -Train new associates -Partner with the manager and transition team to get new accounts established quickly and smoothly -Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies -Stay up to date on the latest industry standards and trends -Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions -Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required -Assist manager or oversee the creation and continuous updates to process playbooks -Assist or oversee special projects as requested by the client or leadership -Request and process certificates of insurance as required by the lease document -Provide guidance and direction to other Portfolio Administration Coordinators on various tasks and projects -Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations -Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail -Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries -Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements -Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner -Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct

Requirements

• ms office
• bachelor's
• analytical
• communication
• multitasking
• financial terms

What You Bring

-Organization Skills -Able to manage multiple projects/priorities in a fast-paced environment -Sense of Urgency -Ability to understand, interpret, and abstract complex real estate lease terminology -Research Skills -Analytical Skills -Communication Proficiency (oral and written) -Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint) -Technical Proficiency -Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal -Customer Service Skills -Interpersonal Skills -High School diploma or GED required -Working knowledge of financial terms -Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords -Detail Oriented

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms