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Executive Assistant

Macdonald-Miller Facility Solutions

Full-service design‑build mechanical contractor improving building systems across the Pacific Northwest.

Executive Assistant supporting President of Construction and exec team

14d ago

$90,000 - $115,000

Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)

Full Time

Seattle, WA

Field

Company Size

2,503 Employees

Service Specialisms

Design‑build mechanical contracting

HVAC & mechanical systems

Plumbing

Electrical

Alternative energy solutions

Smart Building technologies

Performance contracting

Mechanical repairs

Sector Specialisms

Commercial

Healthcare

Industrial

Multi-Trade Prefabrication

Mechanical Systems

Building Systems

Engineering

Heating, Ventilating & Air Conditioning (HVAC)

Role

What you would be doing

mechanical systems

building performance

preventive maintenance

calendar management

executive communications

presentation creation

New construction - Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices
Keep the President/Construction focused, prepared, and optimized for leadership engagements.
Conduct research, gather data, and prepare materials to support executive decision-making.
Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
Draft, review, and manage executive-level communications with precision and professionalism.
Own and manage complex calendars, ensuring meetings are prioritized to align with strategic objectives.
Building performance - Control systems, fault detection, energy services and remote monitoring
Coordinate logistics for internal and external meetings, company events, and leadership offsites.
Anticipate conflicts and proactively resolve scheduling issues before they arise.
Support internal messaging by coordinating announcements, updates, and company-wide initiatives.
Ensure meetings are productive, well-documented, and action items are tracked to completion.
Track high-priority tasks, manage recurring workflows, and support special projects with a sharp eye on deadlines and outcomes.
Plan, prepare, and support executive and leadership meetings, ensuring materials, agendas, and follow-ups are handled flawlessly.
Collaborate with cross-functional teams to drive execution of strategic initiatives.
Maintain and improve administrative systems, document management, and executive-level deliverables.
Serve as a trusted liaison between executive leadership and internal/external stakeholders, ensuring confidentiality and the timely flow of accurate information.
Create and refine presentations, reports, and briefing materials with a high standard of quality.

What you bring

5-8 years

c-level

board-level

bachelor's

microsoft office

discreet

Discreet, professional, and trustworthy - especially when handling sensitive or confidential information
Experience: 5-8 years in a senior-level executive support role, with deep expertise in administrative and operational excellence.
Valued Experience: Background in supporting Board-level communications and leading or assisting with internal communication initiatives
Education: Bachelor's degree preferred; equivalent relevant experience will be considered.
Communication Skills: Exceptional written and verbal communication abilities, with a keen eye for detail and tone.
Calm, accurate, and effective when juggling multiple priorities in a fast-paced environment.
Technical Proficiency: Strong command of Microsoft Office Suite, Microsoft Teams, and other collaboration and productivity tools.
Executive Support: Proven success partnering with C-level executives in dynamic, fast-paced environments.
Exceptionally organized, with outstanding time management and problem-solving skills.

Benefits

401k retirement plan including Company matching.
Disability income protection including short term and long-term disability.
Employee Assistance Program.
Medical, dental, vision for employees (coverage available for dependents for shared premium).
A desire to take ownership of your growth - you're resourceful, self-motivated, and eager to figure things out. If you need constant handholding or a micro-managing boss, this isn't the right fit.
Enjoying your work in a transparent, fun, and collaborative culture that values fresh ideas and innovative thinking
Wellness Program.
Vacation and Sick Compensation (PTO), and Holiday Pay!
Employee and dependent life insurance.
Everyone deserves a safe workplace. Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families

Training + Development

Information not given or found

Interview process

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Visa Sponsorship

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Security clearance

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Company

Overview

1965

Year Founded

The company's origins trace back to 1965.

11 locations

Geographic Presence

Expanded across the region with 11 strategic locations.

$483 million

Annual Revenue

Generates approximately $483 million annually.

50k sq ft

HQ Expansion

A 50,000-square-foot hybrid HQ with advanced tech facilities.

Headquartered in SeaTac with its own prefabrication shop, tackles projects of all sizes.
Specializes in HVAC, mechanical systems, plumbing, electrical work, energy management, and smart building solutions.
Designed and maintained systems for office towers, healthcare and biotech facilities, industrial plants, and mixed-use developments.
Operates with a self-performed service fleet and a strong financial track record.
Moved to a hybrid HQ featuring a VR lab and real-time command center.
History includes a buy-out from public ownership, reinvigorating under independent leadership.
Focuses on performance contracting, mechanical innovation, exposed ductwork, and futuristic control automation.

Culture + Values