Payroll Administrator

Description

• Maintain accurate payroll documentation and reporting for audits and compliance.
• Serve as a point of contact for payroll and timekeeping inquiries.
• Act as the primary back-up for payroll processing in the absence of the Senior Payroll Administrator.
• Partner with HR and Finance teams to enhance payroll processes and data integrity.
• Monitor and review timekeeping records to ensure accuracy and completeness.
• Identify and resolve missed punches, incomplete timesheets, and discrepancies.
• Ensure compliance with federal, state, and local labor and payroll regulations.
• Work with the Senior Payroll Administrator to administer bi-weekly payroll processes with precision and adherence to company policies.

Requirements

About the Role We are seeking a Payroll Administrator to join our dynamic People & Culture team. This position plays a critical role in ensuring accurate and timely payroll processing by managing timekeeping functions, coordinating with team members and supervisors, and maintaining compliance with internal policies and labor regulations. As a key point of contact for payroll administration and time entry accuracy, the ideal candidate will be detail-oriented, proactive, and skilled in communication. How We Collaborate This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of a Rincon office. Eligible office locations for this role include Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura.

Additional Employment Information Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

• Working knowledge of wage laws related to timekeeping and payroll.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Bachelor’s degree in Communications, Business Administration, or related field.
• Ability to manage sensitive information with discretion.
• Strong follow-up skills and ability to meet tight deadlines.
• Experience with Paylocity multi-state payroll.
• Proficiency with Excel and report generation.
• 3+ years of experience in payroll, timekeeping, or HR administration.
• Familiarity with timekeeping systems (e.g., Paylocity – our system, ADP, Paycom, Kronos, or equivalent).

Benefits

Investing in You The hourly range for this full-time non-exempt position is $30.00–$34.00, plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Base pay is determined based on internal equity and a candidate’s job-related knowledge, skills, and experience.

We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Training + Development

Interview process

Visa Sponsorship

Security clearance