Procurement Specialist

Description

• Update and maintain the Coupa change management log and ensure SharePoint content is current.
• Conduct supplier status reviews annually, ensuring compliance with expiring contracts, NDAs, MSAs, and supplier agreements.
• Manage and monitor the Coupa system, ensuring all purchase orders (POs) are correctly transmitted and troubleshooting any system issues.
• Manage contracts and license agreements, ensuring obligations are met and renewals or replacements are scalable.
• Troubleshoot and resolve process issues impacting internal stakeholders.
• Manage PO change requests and record them in SharePoint, while maintaining status logs for vendor management systems.
• Facilitate projects and ad-hoc requests from stakeholders, including acquiring samples for testing and negotiating pricing for cost savings.
• Conduct monthly Coupa user reviews and provide training for new users.
• Review, monitor, and process requisitions, following up with users for necessary approvals.
• Partner with stakeholders to ensure completion of necessary vendor documentation in accordance with sourcing and procurement procedures.
• Prepare and export procurement quarterly updates and year-end summaries, including Coupa implementation cost updates.
• Run and update reports for visibility and accuracy, including contract exports and reviews related to spend, stakeholders, categories, and savings.
• Establish and maintain relationships within business lines, contract managers, legal, and sales groups to complete purchasing requests effectively.

Requirements

• Problem-solving, troubleshooting, decision-making, and planning abilities.
• Proficiency in a variety of tools and systems, particularly in procurement software.
• Skilled in guiding, motivating, and influencing others without direct authority.
• Demonstrated experience directing or leading RFP/RFQ processes.
• Experience with contract negotiations, particularly in a directing capacity.
• Experience with strategic sourcing processes (RFx), contract standards, and language.
• Customer-focused with excellent teamwork and collaboration skills.
• Strong technical aptitude and adaptability in dynamic environments.
• Proficient in Microsoft Office Suite.
• Approximately 5 years of procurement experience preferred, or a combination of 3 years in procurement and 2 years in an analytical role.
• Experience with Information Technology suppliers and contracts.
• Ability to manage multiple priorities and deadlines effectively.
• Familiarity with Procure-to-Pay (P2P) tools and systems.
• Excellent verbal and written communication skills.
• Proven experience in negotiations, strategic sourcing, procurement, RFP, and cost analysis.
• Previous experience in software/IT procurement is beneficial.

Benefits

• Employee Assistance Program
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Critical Illness, Accident, and Hospital
• Transportation benefits
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Plano,TX. Application Deadline This position is anticipated to close on Dec 19, 2025.
• Medical, dental & vision
• Health Spending Account (HSA)
• Short and long-term disability
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Training + Development

Interview process

Visa Sponsorship

Security clearance