Project Coordinator - Construction Management

Description

• Coordinate special projects to improve the teams’ processes.
• Lead the process of tracking and organizing project related information for the department's construction management projects.
• Prepare, bill, and maintain construction management fees as well as project ‘close-out packages’.
• Network with owners, architects, engineers, and other business prospects in the community, and assist in business development to secure new work.
• Oversee all internal fee invoicing and payments.
• Update and enter vendor contact information.
• Compose and prepare routine correspondence for the department.
• Update and maintain various forms, (Owner agreements, job status report, RFP Forms, misc. construction documents.)
• Build lasting relationships with owners, design teams, subcontractors, and Stream team by acting with the highest level of integrity.
• Act as point of contact and liaison with our internal transaction team, outside customers, vendors and general contractors.
• Organize and maintain the filing system, both hard and electronic files, and manage the transfer of files to property management, customers, and/or consultants.
• Sort, distribute and follow up with project mail and e-mail; prepare outgoing packages, mail, and courier to meet daily deadlines.
• Prepare and review of AIA contracts with all necessary attachments (drawings, insurance, work letter, etc.)
• Maintain building specific documentation (PM Agreements, Building Standards, COIs, etc.)
• Coordinate the department's needs and meeting schedules with customers, vendors, and general contractors.
• Walk construction sites and document progress.
• Ensure that all construction policies and procedures are followed for the various owners and/or landlords.

Requirements

• Internships or 1-2 years of project experience administrative experience in construction or real estate development is preferred.
• Strong written and verbal communication skills
• Strong organizational skills
• General administrative skills
• Proficiency with MS Office
• Bachelor's Degree in Construction Management, Architecture, or related area.
• Attention to detail
• Strong interpersonal skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance