Accounts Payable Manager

Description

• Monitor workload distribution and deadlines for invoice processing and payment cycles.
• Monitor aging reports and ensure prompt resolution of outstanding payables.
• Manage weekly and monthly cash disbursement forecasting.
• Oversee the full accounts payable cycle including invoice entry, approvals, payments, and reconciliations.
• Coordinate with purchasing and receiving departments to resolve purchase order/invoice variances.
• Develop and maintain AP policies, procedures, and internal controls.
• Support month-end and year-end closing processes.
• Assist in external audits related to accounts payable.
• Ensure accurate general ledger coding and compliance with accounting standards.
• Recommend and implement process improvements for greater efficiency.
• Review and approve payment batches for accuracy and proper authorization.
• Manage the daily operations of the accounts payable department.
• Reconcile AP sub-ledger to general ledger and resolve discrepancies.
• Maintain vendor records, ensure W-9 compliance, and oversee 1099 filings.
• Hire, train, and evaluate AP staff to ensure high performance.
• Maintain strong vendor relationships and respond to inquiries in a timely manner.

Requirements

• Attention to detail and high level of accuracy
• Certification in credit/collections management (e.g., CBA, CBF) is a plus
• In-depth understanding of AP processes and financial controls
• Ability to collaborate with cross-functional teams
• Proficient in Microsoft Excel and accounting software
• Minimum 5 years of experience in accounts payable or related accounting function
• At least 2 years of supervisory or leadership experience
• Professional fast paced environment
• Construction, contracting, or project-based industry experience preferred
• Experience with ERP systems and automated invoice processing tools
• Strong leadership, communication, and organizational skills
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers
• Requires the ability to work designated shift lengths (including 8 and 12 hours)
• Ability to meet deadlines in a fast-paced environment
• Bachelor’s Degree in Accounting, Finance, or related field preferred
• Sedentary work. Exerting up to 10 pounds occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Have the ability to operate standard office equipment and keyboards
• Capable of driving a vehicle

Benefits

• Health Insurance : The company covers 100% of health insurance premiums, including medical, dental, vision, STD, LTD, and Life Insurance coverage.
• Professional Development : HH&WC supports the professional growth of all employees by offering assistance for continuing or additional education with HR approval
• PTO : Benefit from generous PTO policy.
• Supplemental Insurance : Employees have voluntary access to additional policies such as hospital, cancer coverage, accident insurance, and voluntary life through a supplemental provider.
• Retirement Benefits : Enjoy a generous retirement plan with a competitive company match—no waiting period required!

Training + Development

Interview process

Visa Sponsorship

Security clearance